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Mar 31, 2012

Sponsorship Plan


 

Welcome!

We appreciate you taking time to consider sponsoring SQLSaturday #128 and we’ve put together some information that will tell our about plans for the event and show you how your company will benefit from sponsoring our event.

Event Overview

Think of a SQLSaturday as a one day conference. We bring in a lot of volunteer speakers, we have lunch on site, and we have a dedicated area set up for our attendees meet with our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors that enable us to cover the working costs of this event. We’re expecting 200+ attendees at SQLSaturday #128.

 We have five goals for this event:

  • Provide a first class training experience for our attendees. Even though it will be free, we try to make it as good as or better than a similar paid for event.
  • Provide a great networking experience for SQL Server professionals, vendors, and employers.
  • Build our speaker pool. We’ve worked hard to get local speakers for the event.
  • Build relationships with sponsors. This event is funded entirely through donations, and we hope that you’ll see SQL Saturday as a good venue for highlighting your products, services, or just as a good place to look for SQL talent.
  • Building and growing the SQL Server community through free training and networking opportunities.

We’re expecting 200+ attendees at SQLSaturday #128.

We hope you’ll support this event! Please contact us at sqlsaturday128@sqlsaturday.com.

How Much Does It Cost To Be a Sponsor?

Sponsorship ranges from $200 to $1000 depending on the package you select, and we’re always willing to discuss custom solutions to meet your needs.

Gold Sponsorship. $1000 prepaid. (out of stock)

  • Placement on our sponsor page on the SQL Saturday.com web site
  • Inclusion in all emails and marketing materials
  • Beginning and Last Slide Acknowledgement from every speaker
  • If they send giveaways/print material in signing kit
  • One table in our exhibitor area located near registration and food, two chairs, and some access to power
  • 20 Minutes speaking Slot for product promotion (Lunch Time)

Silver Sponsorship. $500 prepaid.

  • Placement on our sponsor page on the SQL Saturday.com web site
  • Inclusion in all emails and marketing materials
  • Beginning and Last Slide Acknowledgement from every speaker If they send give aways/print material in signing kit

Bronze Sponsorship. $200 prepaid.

  • Placement on our sponsor page on the SQL Saturday.com web site
  • Inclusion in all emails and marketing materials
Media Sponsorship.
  • Inclusion in all emails and marketing materials
  • Placement on our sponsor page on the SQL Saturday.com web site

All fees must be paid in advance. To register as a sponsor just visit www.sqlsaturday.com and fill out our sponsorship registration form. We’ll email you an invoice that can be paid via credit card or check.

The Raffle – Your Key to Success!

The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.

Raffle Ticket

 

Because we want you to be successful all of our sponsorship levels include the requirement that you provide a prize of at least $100 in value, and that you provide a full color 8-1/2 x 11 flyers that highlights the prize(s) you are providing for the raffle.

We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with (for license keys, etc).

After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.

Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.

Contact Us

We hope you’ll support this event! Please contact us at sqlsaturday128@sqlsaturday.com if you have any questions.

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