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Feb 23, 2013

Sponsorship Plan

   

Welcome!

We appreciate you taking time to consider sponsoring SQLSaturday #177 and we’ve put together some information that will tell our about plans for the event and show you how your company will benefit from sponsoring our event.

Event Overview

Think of a SQLSaturday as a one day conference. We bring in a lot of volunteer speakers, we have lunch on site, and we have a dedicated area set up for our attendees meet with our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors that enable us to cover the working costs of this event.

We’re expecting 550+ attendees at SQLSaturday #177.  At our last event (SQLSaturday #109, 3/3/2012), we had 700 registrants and nearly 500 attendees.

How Much Does It Cost To Be a Sponsor?

Sponsorship ranges from $500 to $3,000 depending on the package you select, and we’re always willing to discuss custom solutions to meet your needs.

 

Sponsor Benefits

Platinum

Gold

Silver

Bronze

Electronic copy of the list of opted in pre-registrants, including name, company, and email address

X

X

Two email blasts that can be sent before or after the event.  These will go to opt-in registrants.  If a sponsor desires, a post-event blast can go to opt-in registrants plus raffle entrants if that list is provided to us by the sponsor.

X

Logo on home page of each local user group's Meetup.com website for one year (three sites)

X

Option to hold a sponsor-centric session during lunch or at another time during the day.  If space is available, a sponsor can give a second session as well.

X

First choice of table selection in exhibitor area. A map of the exhibit area will be provided for selection ahead of time. Sponsors will be asked to make their selection based on the order in which they sign up.

X

Professionally produced video up to 2 minutes in length shot at the event.  This will get posted to our YouTube channel, and provided to the sponsor for use as desired.

X

 

 

 

Logo on home page of each local user group's Meetup.com website for six months (three sites)

X

Two minutes at end of day session to promote company and/or raffle prizes

X

X

One email blast that can be sent out before or after the event

X

Inclusion of multi-page brochure, disk, or flash drive in the event bag

X

X

X

Reserved spot in exhibitor area w/ table, 2 chairs

X

X

Option to donate prizes for end of day raffle event

X

X

X

X

One page flyer in the event bag

X

Inclusion in all emails and marketing materials

X

X

X

X

Logo placement on sponsor page of SQLSaturday.com website

X

X

X

X

Name and Logo to be included in the official event guide (if desired)

X

X

X

X

Prepaid Fee

$3,000

$2,000

$1,000

$500

 

All items to be placed in event bags must arrive no later than Feb 15, 2013. Shipments should go to:

DesignMind, 465 California Street, Suite 425, San Francisco, CA 94104, Attn:  Mark Ginnebaugh

Items received after that may not be added to event bags but will be made available to attendees on a table near registration.

Don’t see a sponsorship plan that quite meets your needs? Contact us and we’ll see what we can work out. Payments will be accepted by “PASS” on behalf of the three local PASS Chapters, and all the money goes toward putting on this free not for profit event.

All fees must be paid in advance. To register as a sponsor just visit www.sqlsaturday.com and fill out our sponsorship registration form. We’ll email you an invoice that can be paid via credit card or check.

The Raffle – Your Key to Success!

The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.

Because we want you to be successful, all our sponsorship levels include the requirement that you provide a prize of at least $100 in value, and that you provide full color 8-1/2 x 11 flyers that highlight the prize(s) you are providing for the raffle.

We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with (for license keys, etc.).

After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.

Event Logistics

We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with table and two chairs, and good access to 110v power (please let us know what you need in advance). Tables will be located in the same area as breakfast and lunch to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize at the end of day raffle.

Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.

Contact Us

We hope you’ll support this event! Please contact us at sqlsaturday177@sqlsaturday.com if you have any questions.

 
  
   

 

PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by the Professional Association for SQL Server (PASS) as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.