Mar 09, 2013
We appreciate you taking time to consider
sponsoring SQLSaturday Exeter #194 and we’ve put together some information that will tell
you about our plans for the event and show you how your company will benefit from sponsoring
SQL Saturday Exeter is a 2-day event running on 8th and 9th March 2013. The Friday
pre-con sessions are covered by an alternate sponsorship plan. The Saturday will have 4 tracks providing 28 sessions to attendees covering all areas of SQL Server. Sessions are being submitted from SQL Server experts from all over the world and are attracting a lot of interest from potential attendees - we have over 60 delegates already registered. Sessions have been submitted by almost
25 different speakers who range all the way from SQL Server MCAs, MVPs and recognised SQL Server experts to people who are going to take their first step at
becoming a SQL Server community speaker in our Lightning Talks session.
We are working hard to make our event
a great experience for everyone, especially the sponsors that enable us to cover
the working costs of this event. We’re expecting 120+ attendees at
SQLSaturday Exeter which will make it the largest and best SQL Server conference
to ever be held in the South West.
Sponsorship ranges from £50 to £2000 depending
on the package you select, and we’re always willing to discuss custom
to meet your needs.
We would appreciate payment as
soon as possible so that we can make the necessary arrangements with printers
and other suppliers. To register
as a sponsor please just visit
www.sqlsaturday.com/194/sponsorsignup.aspx and fill out our sponsorship registration
form. We’ll email you an invoice that can be paid via cheque or bank transfer.
The biggest challenge facing
sponsors at community events
is capturing contact information for follow-ups. Few attendees will have business
cards, and having them hand write their info often leads to a 30% or higher loss
due to inability to read what they wrote! We provide attendees with a set of pre-printed
raffle tickets (see example below) that will contain their name and email address; they
are then able to put these tickets into the raffle box at each sponsor table to
try to win a prize. This gives you 100% readability and 0% loss! It is also more
effective than any other technique we’ve seen for trying to capture contact
information and that includes scanning their name badge.
Because we want you to be successful all
of our sponsorship levels include the requirement that you provide a prize of at
least £30 in value, and that you provide full color A4 or A5 flyers that highlight
the prize(s) you are providing for the raffle.
We can provide raffle boxes for
sponsors that don't have a preferred option. We will have
one table for all absentee sponsors placed in the same areas with our onsite
Raffle ticket collection will proceed through to the end of the day. If someone from
your team is present we’ll ask them to draw the winning ticket at the end of
the day, otherwise we’ll
draw the ticket. Attendees must be present to win. If there is a physical prize
we’ll give it to them, otherwise we’ll forward you their contact information for
you to follow up (for license keys, etc).
We will mail you all the
raffle tickets from your box within 30 days following the event.
We’ll open the doors to sponsors at
am on the Saturday. If you would like to set-up on the Friday evening please
contact us to arrange access to the conference suite. Sponsors will be provided with a table and two chairs, and access to
power (NOTE - please let us know what you need in advance as cables will
need to be put in place before sponsors stands are set up). Tables will be located in the
exhibitors area to make it easy for attendees to find all sponsors. We encourage sponsors to remain on-site throughout
the day and hope that you will have a representative available to present your
prize at the end of day raffle.
Lunch will be provided to sponsors
that have registered. Please have everyone from your team that will be attending
www.sqlsaturday.com so that
we can have enough food available.
We hope you’ll support this event! Please
contact us at
if you have any questions.