May 23, 2013
We appreciate you
taking time to consider sponsoring SQLSaturday #208 and we have put together
some information that will tell our about plans for the event and show you how
your company will benefit from sponsoring our event.
SQLSaturday is one
day conference in which we bring in a lot of volunteer local and international speakers
to give high quality sessions in two tracks:
During the event
day; we offer on-site lunch in addition to a dedicated area as an expo where our
attendees meet with our sponsors. We work hard to make our event a great
experience for everyone, especially our sponsors that enable us to cover the working
costs of this event.
Sponsorship ranges from SAR 1500 ($400 or £250 or €300)
to SAR 15000 ($4000 or £2500 or €3000) depending on the package you select. We
are always willing to discuss custom solutions to meet your needs.
Sponsorship Level / Cost
Full cost must be prepaid. For further details please
refer to the full sponsorship plan below.
on our sponsor page on the event web site.
in all emails and marketing materials.
and Last slide acknowledgement from every speaker.
donate prizes for end of day raffle.
name listed in emails sent to target audience.
include a multi-page brochure, CD/DVD, or flash drive in the event bag.
at the end of event wrap up.
in the sponsor stampede to encourage booth visits.
space (2m x 1m) in the exhibitor area (a table and two chairs provided).
space (3m x 2m) in the exhibitor area (two tables and three chairs provided).
space (6m x 3m) in the exhibitor area (tables and chairs provided).
distribute giveaways/print material in signing kit.
to have 30 minute lunch time sponsor session.
name printed on the event bag.
signage in each of the session rooms (sponsor responsible for the signage).
an electronic copy of the attendee list that includes email address, first
and last name plus company, if provided. (Only if attendee agrees to share
the contact information with our sponsors).
minute video or demo (vendor films this) exclusively broadcasts in lobby on a
loop. (Sponsor responsible for setting this up).
signage in each of the lunch area. (Sponsor responsible for the signage).
logo on the Speaker T-Shirt side.
logo on the Helpers T-Shirt side.
logo on SQLServerPath community website for one year.
Items received after 30-April-2013 will not be
added to event bags, but will be made available to attendees on a table near
registration. Ship us the stuff early!
All fees must be paid in advance. To register as a
sponsor just visit sponsors
signup page and fill out our sponsorship registration
form. We will email you an invoice that can be paid via credit card or check.
The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.
Because we want you to be successful all of our sponsorship levels include the requirement that you provide a prize of at least $100 in value, and that you provide a full color 8-1/2 x 11 flyers that highlights the prize(s) you are providing for the raffle.
We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with (for license keys, etc).
After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.
We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with table and two chairs, and limited access to 110v power (please let us know what you need in advance). Tables will be located in the same area as registration and breakfast to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize at the end of day raffle.
Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.
We hope you’ll support this event! Please contact us at firstname.lastname@example.org if you have any questions.
PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.