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May 23, 2013

Sponsorship Plan


 

Welcome!

We appreciate you taking time to consider sponsoring SQLSaturday #208 and we have put together some information that will tell our about plans for the event and show you how your company will benefit from sponsoring our event.


Event Overview

SQLSaturday is one day conference in which we bring in a lot of volunteer local and international speakers to give high quality sessions in two tracks:

During the event day; we offer on-site lunch in addition to a dedicated area as an expo where our attendees meet with our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors that enable us to cover the working costs of this event.


How Much Does It Cost To Be a Sponsor?


Sponsorship ranges from SAR 1500 ($400 or £250 or €300) to SAR 15000 ($4000 or £2500 or €3000) depending on the package you select. We are always willing to discuss custom solutions to meet your needs.

 

 

Sponsorship Level / Cost

SAR

$

£

Platinum Sponsorship (only one available)

15000

4000

2500

3000

Gold Sponsorship

6000

1600

1000

1200

Silver Sponsorship

3000

800

500

600

Bronze Sponsorship

1500

400

250

300

 

Full cost must be prepaid. For further details please refer to the full sponsorship plan below.

 

Benefits

Bronze

Silver

Gold

Platinum

Placement on our sponsor page on the event web site.

Inclusion in all emails and marketing materials.

Beginning and Last slide acknowledgement from every speaker.

May donate prizes for end of day raffle.

Company name listed in emails sent to target audience.

 

May include a multi-page brochure, CD/DVD, or flash drive in the event bag.

 

Mentioned at the end of event wrap up.

 

Included in the sponsor stampede to encourage booth visits.

 

Medium space (2m x 1m) in the exhibitor area (a table and two chairs provided).

 

 

 

Big space (3m x 2m) in the exhibitor area (two tables and three chairs provided).

 

 

 

Special space (6m x 3m) in the exhibitor area (tables and chairs provided).

 

 

 

Can distribute giveaways/print material in signing kit.

 

 

Option to have 30 minute lunch time sponsor session.

 

 

Company name printed on the event bag.

 

 

Sponsor signage in each of the session rooms (sponsor responsible for the signage).

 

 

Receive an electronic copy of the attendee list that includes email address, first and last name plus company, if provided. (Only if attendee agrees to share the contact information with our sponsors).

 

 

5 minute video or demo (vendor films this) exclusively broadcasts in lobby on a loop. (Sponsor responsible for setting this up).

 

 

 

Sponsor signage in each of the lunch area. (Sponsor responsible for the signage).

 

 

 

Sponsor logo on the Speaker T-Shirt side.

 

 

 

Sponsor logo on the Helpers T-Shirt side.

 

 

 

Sponsor logo on SQLServerPath community website for one year.

 

 

 

 

Items received after 30-April-2013 will not be added to event bags, but will be made available to attendees on a table near registration. Ship us the stuff early!

All fees must be paid in advance. To register as a sponsor just visit sponsors signup page and fill out our sponsorship registration form. We will email you an invoice that can be paid via credit card or check.



The Raffle – Your Key to Success!

The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.

Raffle Ticket

 

Because we want you to be successful all of our sponsorship levels include the requirement that you provide a prize of at least $100 in value, and that you provide a full color 8-1/2 x 11 flyers that highlights the prize(s) you are providing for the raffle.

 

We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with (for license keys, etc).

 

After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.

Event Logistics

We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with table and two chairs, and limited access to 110v power (please let us know what you need in advance). Tables will be located in the same area as registration and breakfast to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize at the end of day raffle.

 

Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.

Contact Us

We hope you’ll support this event! Please contact us at sqlsaturday208@sqlsaturday.com if you have any questions.

 

PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by the Professional Association for SQL Server (PASS) as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.