May 18, 2013

Sponsorship Plan

   

Event Overview

 

SQLSaturday is a one day free learning event focused on SQL Server that is being organized by the

Olympia Area SQL Server Users Group (OASSUG, located at: http://olympia.sqlpass.org) and the Tacoma SQL Server User Group (located at: http://tacoma.sqlpass.org) . Details of the event can be found at http://sqlsaturday.com/212/eventhome.aspx and we outline some of the key points below with a focus on sponsors.

 

We have five goals for this event:

 

·         Provide a first class training experience for our attendees. Even though it will be free, we try to make it as good as or better than a similar paid for event.

·         Provide a great networking experience for SQL Server professionals, vendors, and employers.

·         Build our speaker pool. We’ve worked hard to get local speakers for the event.

·         Build relationships with sponsors. This event is funded entirely through donations, and we hope that you’ll see SQL Saturday as a good venue for highlighting your products, services, or just as a good place to look for SQL talent.

·         Building and growing the SQL Server community through free training and networking opportunities.

 

We have held these events in the past, so this isn’t our first time at putting on a SQL Saturday.  We expect around 400 attendees and will be having 20 presentations in the event.

 

We hope you’ll support this event! Please contact us at sqlsaturday212@sqlsaturday.com.

Event Logistics

 

Our event follows the standard conference model. We plan to have 20 sessions across 4 tracks. Most of the sessions will run 60 minutes. Check in will open at 8 am, sessions begin at 9 am, we will be providing lunch on site, and we will close out the day around 5:00 pm.

 

Upon arrival, attendees will complete the registration process and receive an event bag containing a full schedule, vender flyers and other items from sponsors, and two items that will be of particular interest to sponsors. The first will be a set of raffle tickets with their name and contact information. They will have the option to give sponsors their raffle tickets in trade for whatever free items you may be giving away, or just to enter a raffle if you’re sponsoring one. This will avoid the delays encountered while people queue to fill out a contact form at your table and it eliminates the inevitable 20-30% loss that results from not being able to read their writing.

 

The Raffle: If you are sponsoring a raffle, we would like the raffle to be at least $100 in value. We will be hosting the raffle at the end of the day and we hope to gather some large prizes from our sponsors, things like a Zune or Xbox, free training, free software, etc.  

 

 

 

 Sponsorship Benefits

 You will benefit from sponsoring our event as,

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  

 

 

 

 

 

 

All items to be placed in event bags must arrive no later than May 10, 2013. Contact Greg Larsen (sqlsaturday212@sqlsaturday.com) for shipping location. Items received after that will not be added to event bags but will be made available to attendees on a table near registration. Ship us the stuff early!

 

Don’t see a sponsorship plan that quite meets your needs? We’re flexible, contact us and we’ll see what we can work out. Payments will be accepted by “PASS” on behalf of Olympia Area and the Tacoma SQL Server User Groups and all the money goes to putting on this free not for profit event.

 

Sample Raffle Ticket

 

Attendees will receive a printed sheet of raffle tickets upon check in at the event if they registered more than 7 days prior to the event. Note that not all information elements may be provided by each attendee, but at a minimum, they will provide their name and a verified email address. Tickets shown are not to scale.