Jun 08, 2013

Sponsorship Plan

 

Welcome!

We appreciate you taking time to consider sponsoring SQLSaturday #217 and we’ve put together some information that will tell our about plans for the event and show you how your company will benefit from sponsoring our event.

Event Overview

Think of a SQLSaturday as a one day conference. We bring in a lot of volunteer speakers, we have lunch on site, and we have a dedicated area set up for our attendees meet with our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors that enable us to cover the working costs of this event. We’re expecting 200+ attendees at SQLSaturday #217.

How Much Does It Cost To Be a Sponsor?

Sponsorship ranges from $250 to $1000 depending on the package you select, and we’re always willing to discuss custom solutions to meet your needs.

• Gold Sponsorship. $1000 prepaid.
  

• We will give you the floor for 20 minutes in the largest presentation room to talk to the attendees during lunch.  

  Logo displayed prominently on the top of all event materials.  

  Receive all attendee opt-in contact information electronically.

  Logo on event shirt will be enlarged to stand out  

  One email blast to all event attendees consisting of one page of HTML that will be sent within 14 days after the event ends  

  Logo on event T-shirt  

  One table in our exhibitor area located near meeting rooms. We will have limited resources but will work with you and the location to get you what you need.  

  Can include a multi page brochure and DVD in the event bag. Logo and URL included in the printed event guide provided to all attendees

• 
  Silver Sponsorship. $500 prepaid.
  

• Logo on event shirt will be enlarged to stand out  

  One email blast to all event attendees consisting of one page of HTML that will be sent within 14 days after the event ends  

  Logo on event T-shirt  

  One table in our exhibitor area located near registration area. We will have limited resources but will work with you and the location to get you what you need.  

  Can include a multi page brochure and DVD in the event bag  

  Logo and URL included in the printed event guide provided to all attendee

• 
  Bronze Sponsorship. $250 prepaid. 

• Logo on event T-shirt  

  Can include a multi page brochure and DVD in the event bag  

  Logo and URL included in the printed event guide provided to all attendees

All fees must be paid in advance. To register as a sponsor just visit www.sqlsaturday.com and fill out our sponsorship registration form. We’ll email you an invoice that can be paid via credit card or check.

The Raffle – Your Key to Success!

The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.

 

Because we want you to be successful all of our sponsorship levels include the requirement that you provide a prize of at least $100 in value, and that you provide a full color 8-1/2 x 11 flyers that highlights the prize(s) you are providing for the raffle.

 

We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with (for license keys, etc).

 

After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.

Event Logistics

We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with table and two chairs, and limited access to 110v power (please let us know what you need in advance). Tables will be located in the same area as registration and breakfast to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize at the end of day raffle.

 

Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.

Contact Us

We hope you’ll support this event! Please contact us at sqlsaturday217@sqlsaturday.com if you have any questions.