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Mar 29, 2014

Sponsorship Plan


 

Welcome!

We appreciate you taking time to consider sponsoring SQLSaturday #262 and we’ve put together some information that will tell our about plans for the event and show you how your company will benefit from sponsoring our event.

Event Overview

Think of a SQLSaturday as a one day conference. We bring in a lot of volunteer speakers, we have lunch on site, and we have a dedicated area set up for our attendees meet with our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors that enable us to cover the working costs of this event. We’re expecting 300+ attendees at SQLSaturday #262. 

Based upon the success of the SQL Saturday #203 Boston 2013 event, we are looking to duplicate as many of the successes for SQL Saturday Boston 2014, including the same team and venue. 

How Much Does It Cost To Be a Sponsor?

Sponsorship ranges from $250 to $1000 depending on the package you select, and we’re always willing to discuss custom solutions to meet your needs.


We will also be offering several a la carte sponsorship opportunities. 
  • Swag Bag sponsor - your logo printed on one side of our reusable shopping bag. $250
  • Breakfast sponsor - signage on the breakfast tables indicating your sponsorship.$250
  • Afternoon break sponsor - signage on the food table indicating your sponsorship. $250
  • Speaker dinner sponsor - your opportunity for two of your people to mix and mingle with our group of rockstar speakers, who will know that you are paying for their dinner. $500 (paid directly to the restaurant)

Due to space limitations at our venue, we have to restrict which sponsors will have real estate at the venue to gold and platinum sponsors.  Silver and bronze sponsors will be welcome to attend our event and network with our attendees, however, they will not have a table. Raffle collection boxes for silver sponsors will be on a consolidated table.

In the event that multiple sponsors are competing for benefits (choice of table, breakout room sessions), ties will be broken by order of sponsorship invoice payment.

All fees must be paid in advance. To register as a sponsor just visit www.sqlsaturday.com and fill out our sponsorship registration form. We’ll email you an invoice that can be paid via credit card or check.

The Raffle – Your Key to Success!

The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.

Raffle Ticket

 

Because we want you to be successful all of our sponsorship levels include the requirement that you provide a prize of at least $100 in value, and that you provide a full color 8-1/2 x 11 flyers that highlights the prize(s) you are providing for the raffle.

 

We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with (for license keys, etc).

 

After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.

Event Logistics

We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with table and two chairs, and limited access to 110v power (please let us know what you need in advance). Tables will be located in the same area as registration and breakfast to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize at the end of day raffle.

Sponsors will need to provide the following details at least one week prior to the event:

Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.


Contact Us

We hope you’ll support this event! Please contact us at sqlsaturday262@sqlsaturday.com if you have any questions.

 

PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by the Professional Association for SQL Server (PASS) as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.