Sponsor Plan

SQLSaturday Logo

June 14, 2014

Sponsorship Plan


Welcome!

We appreciate you taking time to consider sponsoring SQLSaturday #299 and we’ve put together some information that will tell our about plans for the event and show you how your company will benefit from sponsoring it.

Event Overview

Think of a SQLSaturday as a one day conference. We bring in a lot of volunteer speakers, we have lunch on site, and we have a dedicated area set up for our attendees meet with our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors that enable us to cover the working costs of this event. We’re expecting 250+ attendees at SQLSaturday #299.

How Much Does It Cost To Be a Sponsor?

Sponsorship ranges from $250 to $1000 depending on the package you select, and we’re always willing to discuss custom solutions to meet your needs.

  • Bronze Sponsorship. $250 prepaid.
    • Logo on event T-shirt
    • Can include a multi page brochure and DVD in the event bag
    • Logo and URL included in the printed event guide provided to all attendees
  • Silver Sponsorship. $500 prepaid.
    • All Bronze benefits plus...
    • Larger logo on event shirt
    • One email blast to opt-in event attendees consisting of one page of HTML that will be sent within 14 days after the event ends
    • One table in our exhibitor area; we will have limited resources but will work with you and the location to get you what you need
  • Gold Sponsorship. $1000 prepaid.
    • All Silver benefits plus...
    • Even larger logo on event shirt
    • Logo displayed prominently on the top of all event materials
    • Receive all attendee opt-in contact information electronically
    • We will give you the floor for 20 minutes in the largest presentation room to talk to the attendees during lunch

All fees must be paid in advance. To register as a sponsor just fill out our sponsorship registration form. We’ll email you an invoice that can be paid via credit card or check.

The Raffle – Your Key to Success!

The biggest challenge with community events is capturing contact information for follow ups. Few attendees will bring business cards, and having them hand-write their info often leads to a 30% or higher loss due to the inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information, and that includes scanning their name badge.

Raffle Ticket

Because we want you to be successful all of our sponsorship levels include the requirement that you provide a prize of at least $100 in value, and that you provide a full color 8-1/2 x 11 table display or flyer that highlights the prize(s) you are providing for the raffle.

We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information so you can follow up with them (for license keys, etc).

After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.

Event Logistics

We’ll open the doors to sponsors at 7:30 am. Silver and Gold sponsors will be provided with a table, two chairs, and limited access to 110v power (please let us know what you need in advance). Tables will be located in the same area as registration and breakfast to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize at the end of day raffle.

Lunch will be provided to sponsors that have registered. Each person from your team that will be attending needs to individually register at http://sqlsaturday.com/299/register.aspx so that we can have enough food available. (Note that this is different from the form used for your company to sign up as a sponsor.)

Contact Us

We hope you’ll support this event! Please contact us at sqlsaturday299@sqlsaturday.com if you have any questions.



PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.

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