Olympia Area and Tacoma SQL Server User Group
is a one day free learning event focused on SQL Server that is being organized
Area SQL Server Users Group (OASSUG, located at: http://olympia.sqlpass.org) and the Tacoma SQL Server User Group (located at: http://tacoma.sqlpass.org) . Details of the event can be found at http://sqlsaturday.com/306/eventhome.aspx
and we outline some of the key points
below with a focus on sponsors.
We have five goals for this event:
a first class training experience for our attendees. Even though it will be
free, we try to make it as good as or better than a similar paid for event.
a great networking experience for SQL Server professionals, vendors, and
our speaker pool. We’ve worked hard to get local speakers for the event.
relationships with sponsors. This event is funded entirely through donations,
and we hope that you’ll see SQL Saturday as a good venue for highlighting your
products, services, or just as a good place to look for SQL talent.
and growing the SQL Server community through free training and networking
have held these events in the past, so this isn’t our first time at putting on
a SQL Saturday. We expect around 400
attendees and will be having 20 presentations in the event.
We hope you’ll support this event! Please
contact us at firstname.lastname@example.org.
follows the standard conference model. We plan to have 20 sessions across 4
tracks. Most of the sessions will run 60 minutes. Check in will open at 8 am,
sessions begin at 9 am, we will be providing lunch on site, and we will close
out the day around 5:00 pm.
attendees will complete the registration process and receive an event bag
containing a full schedule, vender flyers and other items from sponsors, and
two items that will be of particular interest to sponsors. The first will be a
set of raffle tickets with their name and contact information. They will have the
option to give sponsors their raffle tickets in trade for whatever free items
you may be giving away, or just to enter a raffle if you’re sponsoring one.
This will avoid the delays encountered while people queue to fill out a contact
form at your table and it eliminates the inevitable 20-30% loss that results from
not being able to read their writing.
Raffle: If you are sponsoring a raffle, we would
like the raffle to be at least $100 in value. We will be hosting the raffle at
the end of the day and we hope to gather some large prizes from our sponsors, things
like a Zune or Xbox, free training, free software, etc.
You will benefit from sponsoring our event as,
(2 sponsor max)
Lunch Time ½ hour presentation
Sponsor signage in each of the
session rooms (vendor responsible for the signage)
One email blast to all event
attendees consisting of up to 2 pages of text that can be sent out after the
Attendee opt-in mailing list
Vendor Profile sent out to
attendees prior to event
May collect raffle tickets with
attendees contact information (see page 6 for Sample Raffle Ticket) Please
provide a raffle item of at least $100 in value
May include a multipage brochure
and DVD in the event bag
One table in our exhibitor area
located near registration and food, two chairs, and some access to 110v power
May provide a raffle item of at
least $100 in value
May donate prizes for the end of
event raffle mentioned at the end of event wrap up
Option to include a one page flyer
in the event bag given to each attendee upon arrival (sponsor must provide)
Logo Included in the printed event
guide given to all attendees upon arrival
Listed on our sponsor page on the
SQLSaturday.com web site
items to be placed in event bags must arrive no later than May 21, 2014.
Contact Greg Larsen (email@example.com) for shipping location. Items received after that will
not be added to event bags but will be made available to attendees on a table
near registration. Ship us the stuff early!
see a sponsorship plan that quite meets your needs? We’re flexible, contact us
and we’ll see what we can work out. Payments will be accepted by “PASS” on behalf of Olympia
Area and the Tacoma SQL Server User Groups and all the money goes to putting on
this free not for profit event.
will receive a printed sheet of raffle tickets upon check in at the event if
they registered more than 7 days prior to the event. Note that not all
information elements may be provided by each attendee, but at a minimum, they
will provide their name and a verified email address. Tickets shown are not to