Dec 05, 2015
appreciate you taking time to consider sponsoring SQLSaturday #467 and we’ve
put together some information that will tell our about plans for the event and
show you how your company will benefit from sponsoring our event.
a SQLSaturday as a one day conference. We bring in a lot of volunteer speakers,
we have lunch on site, and we have a dedicated area set up for our attendees to
meet with our sponsors. We work hard to make our event a great experience for
everyone, especially our sponsors that enable us to cover the working costs of
this event. We’re expecting 160+ attendees at SQLSaturday #467.
How Much Does It Cost To Be a
ranges from £300 to £800 depending on the package you select, and we’re always
willing to discuss custom solutions to meet your needs.
must be paid in advance. To register as a sponsor just visit www.sqlsaturday.com and fill out our sponsorship
registration form. We’ll email you an invoice that can be paid via bank
£25 to £250
Name to be listed in official event
guide sponsor directory.1
May Donate Prizes for end of day
Sponsor Logo on the event guide
Provide Leaflet in the swag bag.
Logo Placement on the sponsor page on
the SQL Saturday Website.
Company contact information in the
Logo on the SQL Soton Website.3
Provide a roller banner which will be
displayed in the registration area.
Provide an item in the swag bag.
15’ x 6’ area in the exhibitor area.
10’ x 6’ area in the exhibitor area.
6’ x 4’ area in the exhibitor area.
4’ x 4’ area in the exhibitor area.
Optional use of ceiling mounted
projector and projector screen in the exhibitor area in stand location.
Electronic copy of the registrants
email details for marketing purposes.4
Company name on all official emails
and materials sent to delegates.
Company logo on all official emails
and materials sent to delegates.
May include marketing item (e.g.
flash drive, DVD etc.) in swag bag.
Whole page advert in event guide.
Half page advert in event guide.
Option for 1 hour Session during
Option for 45 minute session during
Dedicated content in email from SQL
Saturday #467 to all registered attendees after the event.
Small pop-up stand with sponsor logo
and chosen message beside hot drinks facilities.
Optional Sponsor Items
The following optional sponsorship items can be
purchased at the specified costs and are available to all sponsor levels;
Name used for Large session room (35 seats) name (e.g. The SQL Soton Room)
Name used for Medium session room (15 seats) name (e.g. The SQL Soton Room)
refreshments during breaks (arrival, mid-morning, mid-afternoon).
The Raffle – Your Key to Success!
biggest challenge with community events is capturing contact information for
follow ups. Few attendees will have business cards, and having them hand write
their info often leads to a 30% or higher loss due to inability to read what
they wrote! We provide attendees with a set of pre-printed raffle tickets (see
below) that will contain their name and email address; they are then able to
put these tickets into the raffle box at each sponsor table to try to win a
prize. This gives you 100% readability and 0% loss! It is also more
effective than any other technique we’ve seen for trying to capture contact
information and that includes scanning their name badge.
we want you to be successful all of our sponsorship levels include the option
for you to provide a prize, with the value of at least £30, and that you
provide a full color A5 flyers that highlights the prize(s) you are providing
for the raffle.
provide the raffle box. We will have one table for all absentee vendors placed
in the same areas with our onsite vendors. Raffle ticket collection will
proceed through the end of the day. If someone from your team is present we’ll
ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees
must be present to win. If there is a physical prize we’ll give it to them,
otherwise we’ll forward you their contact information for you to follow up with
(for license keys, etc).
event we will mail you all the raffle tickets from your box. There may be
duplicates; depending on how exciting your prize is attendees may contribute
more than one ticket to your box – but that’s a good thing, they are willing to
provide you their contact information in return for the chance to win.
open the doors to sponsors between 6:30 pm and 10 pm on Friday the 4th
of December. Details on what you require with regards to table, chairs and
power will be requested separately. We encourage sponsors to remain on-site
throughout the event from Friday evening as we will be opening registration on
the Friday evening and holding a small event with drinks and snacks for
attendees to socialize with the speakers and sponsors.
you will be able to join us.
will be provided to sponsors that have registered. Please have
everyone from your team that will be attending register here at http://www.sqlsaturday.com/467/register.aspx so that we can have enough food
will be provided with table and two chairs, and limited access to 230v power
(please let us know what you need in advance). Tables will be located in the
same area as breakfast, lunch and coffee to make it easy for attendees to stop
by your table. We encourage sponsors to remain on site through at least lunch
and if possible to have a representative present at the end of the day to
present your prize at the end of day raffle.
will be provided to sponsors that have registered.
Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.
you’ll support this event! Please contact us at firstname.lastname@example.org if you have any questions.
PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.