Sponsor Plan

SQLSaturday Logo

Mar 12, 2016

Sponsorship Plan

Welcome!

We appreciate you taking time to consider sponsoring SQLSaturday #496 and we’ve put together some information that will tell our about plans for the event and show you how your company will benefit from sponsoring our event.

Event Overview

SQL Saturday Exeter is a 2-day event running on 11th and 12th March 2016. The Friday pre-con sessions are covered by an alternate sponsorship plan. The Saturday will have 4 tracks providing 26 sessions to attendees covering all areas of SQL Server. Sessions are being submitted from SQL Server experts from all over the world and are already attracting a lot of interest.

We are working hard to make our event a great experience for everyone, especially the sponsors that enable us to cover the working costs of this event. We’re anticipating 150 attendees at SQLSaturday Exeter which will make it the largest and best SQL Server conference to ever be held in the South West.

How Much Does It Cost To Be a Sponsor?

Sponsorship ranges from £10 to £800 depending on the package you select, and we’re always willing to discuss custom options to meet your needs.  Platinum and training day sponsorship is also available by separate discussion.  Please contact us for further details.

 

Item

Community
Supporter

Bronze

Silver

Gold

Maximum available

No limit

No limit

2

3

Cost

£10

£200

£500

£800

Name to be displayed on event information sheet1

X

X

X

X

May donate prizes for end of day raffle2

X

X

X

X

Sponsor logo on thesponsor banner 5

X

X

X

X

Provide a leaflet in the swag bag

X

X

X

Logo placement on the Sponsor page on the SQL Saturday website

X

X

X

Company contact information on the sponsor banner5

X

X

X

Logo on the SQL South West website3

X

X

X

Provide a roller banner which will be displayed outside one of the session rooms

X

Provide an item in the swag bag

X

X

11' x 5' space in the exhibitor area

X

8' x 5' space in the exhibitor area

X

Electronic copy of the registrants details for marketing purposes4

X

X

Company name on all emails and materials sent to delegates6

X

May include marketing item(e.g. flash drive, DVD etc) in swag bag

X

Option to have 30 minute lunch time sponsor session or a 50 minute technical session

X

Dedicated content inemail from SQL Saturday to all registered attendees after the event.

X

Small pop-up stand with sponsors logo and chosen message beside hot drinks facilities

X

1.     Listing will be the event guide with sponsors in descending package order.

2.     Prize value to minimum of £30.

3.     Logos go on the site from within 7 days of date that sponsorship payment is received and will remain there until 12th September 2016

4.     Those registrants that have agreed to share their details with sponsors.

5.   Sponsors will only appear on the banner if their contact details and payment have been received by 28th February 2016.

6.   Details only to be added to emails once full payment has been received.

We would appreciate payment as soon as possible so that we can make the necessary arrangements with printers and other suppliers. To register as a sponsor please just visit www.sqlsaturday.com/496/sponsorsignup.aspx and fill out our sponsorship registration form. We’ll email you an invoice that can be paid via cheque or bank transfer.

All fees must be paid in advance. To register as a sponsor just visit www.sqlsaturday.com and fill out our sponsorship registration form. We’ll email you an invoice that can be paid via credit card or cheque.  No marketing will occur until full payment has been received.

The Raffle – Your Key to Success!

The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.

Raffle Ticket

Because we want you to be successful all of our sponsorship levels include the requirement that you provide a prize of at least £30 in value, and that you provide a full color 8-1/2 x 11 flyers that highlights the prize(s) you are providing for the raffle.

We can provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with (for license keys, etc).

After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.

Event Logistics

We’ll open the doors to sponsors between 6.30pm and 10pm on Friday night and at 6:30 am on the Saturday. Details on what you require with regard to tables, chairs and power will be requested separately. We encourage sponsors to remain on-site throughout the event from Friday evening and hope that you will have a representative available to present your prize at the end of day raffle.   If a representative of a sponsor is unable to attend to present their prize at the end of day raffle a member of the SQL Saturday Exeter Committee will draw the prize and details will be forwarded to our sponsor contact.  Last year we had a very successful party on the Friday night where delegates got the chance to mingle and talk to sponsors in a very relaxed atmosphere and we aim to repeat this in 2016.  We hope you will be able to join us.

 

Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register here at http://www.sqlsaturday.com/496/register.aspx so that we can have enough food available.

Contact Us

We hope you’ll support this event! Please contact us at sqlsaturday496@sqlsaturday.com if you have any questions.



PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.

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