Sponsor Plan

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Mar 11, 2017

Sponsorship Plan


Welcome!

We appreciate you taking time to consider sponsoring SQLSaturday #583 and we’ve put together some information that will tell our about plans for the event and show you how your company will benefit from sponsoring our event.

Event Overview

Think of a SQLSaturday as a one day conference. We bring in a lot of volunteer speakers, we have lunch on site, and we have a dedicated area set up for our attendees meet with our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors that enable us to cover the working costs of this event. We’re expecting 200+ attendees at SQLSaturday #583.

How Much Does It Cost To Be a Sponsor?

Sponsorship ranges from 400€ to 1200€ depending on the package you select, and we’re always willing to discuss custom solutions to meet your needs.

  • Bronze Sponsorship. 400€ prepaid.
    • Name/Logo with a link on SQL Saturday website.
    • Name/Logo on a special page for SQL Saturday at www.sqlport.com. Name/Logo with a link in all www.sqlport.com communication before the event.
    • Self-service of brochure at the event tables.
    • Special mention in the opening and closing of the event.
  • Silver Sponsorship. 800€ prepaid.
    • Includes all benefits of the Bronze Sponsorship.
    • Include DVD, catalog and/or brochure in the event bag.
    • Name and logo on the official t-shirts.
    • Raffle item with a special sponsor introduction (Raffle item be provided by the sponsor (150€)).
    • Receive email addresses from those opt in when they register.
    Beginning and Last Slide Acknowledgement from every speaker.
  • Gold Sponsorship. 1200€ prepaid.
    • Includes all benefits of the Silver Sponsorship.
    • Additional news about the sponsor with promotion at the www.sqlport.com.
    • A small table at the event area (With a width of about 120 cm).
    • Physical Banner or Roll-up (provided by the sponsor) at the event local next to the table. (2 at most or one of each)
    • Possibility of placing an LCD screen (provided by the sponsor) behind the table for information or demonstrations
    • One email blast to all event attendees who accepted to be contacted (consisting of up to 1 page of text) that can be sent before or after the event.
    • Logo displayed on www.sqlport.com homepage for one year. (SQLPort has already around 2000 members).
    • The right to a sponsor session on the day of the event (after the previous session of the session room a Banner or Roll-up can be placed next to the entrance of the room, being the same withdrawn right after the session)
    • No other sessions may be held except for time during the intervals that are made next to the table available.
    • The maximum space occupied by the sponsor corresponds 2.5 meters, which already includes the table space of 120 cm.
    • The assembly and disassembly must be carried out by the sponsor.
    • 1 Person to participate in the Speakers Dinner.
  • SWAG Raffle Prizze.
    • Name / Logo with a link on the event website
    • Raffle item with a sponsor introduction (Raffle item be provided by the sponsor (150€)).
    • Special mention in the opening and closing of the event.

All fees must be paid in advance. To register as a sponsor just visit www.sqlsaturday.com and fill out our sponsorship registration form. We’ll email you an invoice that can be paid via credit card or check.

The Raffle – Your Key to Success!

The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.

Raffle Ticket

Because we want you to be successful all of our sponsorship levels include the requirement that you provide a prize of at least 150€ in value, and that you provide a full color 8-1/2 x 11 flyers that highlights the prize(s) you are providing for the raffle.

We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with (for license keys, etc).

After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.

Event Logistics

We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with table and two chairs, and limited access to 110v power (please let us know what you need in advance). Tables will be located in the same area as registration and breakfast to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize at the end of day raffle.

Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.

Contact Us

We hope you’ll support this event! Please contact us at sqlsaturday583@sqlsaturday.com if you have any questions.



PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.

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