Sponsor Plan

SQLSaturday Logo

March 17, 2018

Sponsorship Plan


Welcome!

We appreciate you taking time to consider sponsoring SQLSaturday #726 and we’ve put together some information that will tell our about plans for the event and show you how your company will benefit from sponsoring our event.

Event Overview

Think of a SQLSaturday as a one day conference. We bring in a lot of volunteer speakers, we have lunch on site, and we have a dedicated area set up for our attendees meet with our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors that enable us to cover the working costs of this event. We’re expecting 275+ attendees at SQLSaturday #726.

How Much Does It Cost To Be a Sponsor?

Sponsorship starts at $500 depending on the package you select.  You are always welcome to discuss custom plans tailored to meet your company's needs.  All costs must be paid in advance to become an official sponsor.

Sponsorship Level
Cost
Sponsorship Noted In
Event Guide, Phoenix Event's SQLSaturday.Com Page, Event Emails And Marketing Materials

You Can Include In Event's Welcome Swag Bag

Allowed To Include One (Or More) Prizes In End Of Event Raffle
Reserved Space In Exhibitor Area (With 1 Table And 2 Chairs)
Electronic Copy Of Attendees' Emails From Your Raffle Box
Logo On AZ SQL Server User Group Website And Meetup.Com Group
For 12 Months
Direct Dialogue (2-3 Minutes) With Attendees At End Of Day To Promote Company Or Raffle Prize
Electronic Copy Of All Attendees' Emails (Opt-In Only) Option To Present Sponsor-Specific Topic To Spotlight Your Company During Break Out Lunch Sessions

Bronze

$500 x one page flyer

 






Silver $1000 x your choice
x
x
x
         x


Gold $1500 x your choice
x

x

x
x x
x
x

All fees must be paid in advance. To register as a sponsor just visit www.sqlsaturday.com and fill out our sponsorship registration form. You will receive an email with an invoice that can be paid via check or credit card.

  • Sponsorship SIGN UP deadline is March 2, 2018
    • The sooner you become a sponsor, the more opportunities for your company name to be included in our marketing campaigns!
  • Sponsorship SWAG shipping deadline is March 2, 2018
    • Swag will be included in a welcome bag that every attendee, speaker, and sponsor will receive at registration.
    • Bags are approximately the size of your typical grocery store plastic bag.
    • We stuff 400+ welcome bags.
    • Please CLEARLY INDICATE items that are to be included in swag bags (versus handed out by your representative at the sponsor table).
  • If you CHOOSE to ship ahead for your convenience - Sponsorship equipment SHIPPING deadline is March 9, 2017
    • Equipment and materials for sponsor booths may be sent ahead for your representative's travel convenience. Previously these items have included banners, displays, and bags of items to be given away at the sponsor table.
    • Anything sent ahead will be on site and available to the sponsors on SQLSaturday.
      • Materials will be in the Sponsor Room and a volunteer will be nearby to keep an eye on them as well as provide help.
    • Yes, we will ship equipment back to you IF you provide a return ship label with pre-paid postage and securely re-package the item(s).​

All items being shipped can be sent to Joe, the chaper leader for Arizona SQL Server User Group and Phoenix SQLSaturday:

Joseph Barth
ATTN: AZSSUG SQLSaturday
1449 E Ironwood Dr.
Chandler, AZ 852251


The Raffle – Your Key to Success!

The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.

Raffle Ticket

Because we want you to be successful all of our sponsorship levels include the requirement that you provide a prize of at least $100 in value, and that you provide a full color 8-1/2 x 11 flyers that highlights the prize(s) you are providing for the raffle.

We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with (for license keys, etc).

After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.

Event Logistics

We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with table and two chairs, and limited access to 110v power (please let us know what you need in advance). Tables will be located in the same area as registration and breakfast to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize at the end of day raffle.

Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.

Contact Us

We hope you’ll support this event! Please contact us at sqlsaturday726@sqlsaturday.com if you have any questions.



PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.

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