Sponsor Plan

SQLSaturday Logo

Jun 10, 2017

Sponsorship Plan


Welcome!

We appreciate you taking the time to consider sponsoring the South Florida SQLSaturday #627. We’ve put together some information that will tell you about our Sponsorship plans for this event and show you how your company will benefit from sponsoring us.

Event Overview

Think of a SQL Saturday as a one day conference. We bring in a lot of volunteer speakers, we have lunch on site and a dedicated area set up for our attendees to meet with our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors who enable us to cover the working costs of this event. We’re expecting 500+ attendees at SQLSaturday - South Florida this year.
Check out last year pictures at https://www.facebook.com/SQLSoFla/       

How Much Does It Cost To Be a Sponsor?

Sponsorship ranges from $500 to $2000 depending on the package you select, and we’re always willing to discuss custom solutions to meet your needs.

 

Swag -only

Bronze

Absentee Silver

Silver

Gold

Cost of sponsorship (US dollars, prepaid):

0

$500

$1000

$1500

$2000

Features:

 

 

 

Logo on Event Guide and all Marketing materials

x

x

x

x

x

Logo on Website

x

x

x

x

x

Raffle Item

x

x

x

x

x

Items in attendees bag

 

x

x

x

x

Vendor table

 

x

x

x

Opt in list

 

x

x

Lunchtime presentation

 

 

x

       

      
  • Bronze Sponsorship. $500 prepaid. With the Bronze sponsorship your logo will be placed on the SQL Saturday website if you provide a URL to your logo during registration. Inclusion of your logo in all emails and marketing materials, plus the ability to place an insert (or small advertising good, such as a pen) in the attendee bag. This is a great way to advertise your products and services to attendees even after the event is over when they read their packets at home. May donate prizes for the end of the day event for raffles.
  • Absentee Silver Sponsorship. $1000 prepaid. The Absentee Silver sponsorship offers you the Bronze benefits. In addition, you get to display products/services on a table setup in the vendor area with the materials you send us. We will take care of all of the details for you!
  • Silver Sponsorship. $1500 prepaid. The Silver sponsorship offers you the Absentee Silver benefits plus the ability to be onsite with one 6' table in our exhibitor area near registration and food and 2 chairs with access to power, and an electronic list of attendees that opted in. Breakfast and lunch provided at no extra cost. Post event invitation.
  • Gold Sponsorship. $2000 prepaid. The Gold sponsorship offers the Silver benefits plus an additional table and chairs for more display space and an electronic list of attendees that opted in. Opportunity to conduct a “Lunch Demo Session” of your products/services. Event shirts will be provided to the speakers. Breakfast and Lunch provided at no extra cost. Post event invitation.

All fees must be paid in advance. To register as a sponsor just visit www.sqlsaturday.com/627/sponsors and fill out our sponsorship registration form. We’ll email you an invoice that can be paid via credit card or check.

The Raffle – Your Key to Success!

The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss!
It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.

Raffle Ticket

Because we want you to be successful, all of our sponsorship levels include the requirement that you provide a prize of at least $100 in value, and that you provide a full color 8-1/2 x 11 flyers that highlights the prize(s) you are providing for the raffle.

We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors (except Absentee Silver who will have their own table). Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with them directly (for license keys, etc).

After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is, attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.

Event Logistics

We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with table and two chairs, and limited access to 110v power (please let us know what you need in advance). Tables will be located in the same area as breakfast and lunch to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize for the end of day raffle.

Lunch will be provided to sponsors, at no extra cost. Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.

Contact Us

We hope you’ll support this event! Please contact us at sqlsaturday627@sqlsaturday.com if you have any questions.



PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.

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