Aug 06, 2011
We appreciate you taking time to consider sponsoring SQLSaturday #64 and we’ve put together some information that will tell our about plans for the event and show you how your company will benefit from sponsoring our event.
Think of a SQLSaturday as a one day conference. We bring in a lot of volunteer speakers, we have lunch on site, and we have a dedicated area set up for our attendees meet with our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors that enable us to cover the working costs of this event. We’re expecting 450+ attendees at SQLSaturday #64.
Friends of SQL Saturday! Donation ($25 or more)
· Name to be listed (if desired) in the official event guide
Bronze Sponsorship Benefits - $500 prepaid
· Placement on our sponsor page on the SQL Saturday.com web site
· Inclusion in all emails and marketing materials
· May donate prizes for end of day event
Silver Sponsorship Benefits - $750 prepaid
· Includes all benefits of the Bronze Sponsorship
· One table in our exhibitor area, 2 chairs – No Power
Gold Sponsorship Benefits - $1,000 prepaid
· Includes all benefits of the Silver Sponsorship
· Opportunity to make a 20 minute Sponsor Presentation during our lunch break. We will make rooms available during lunch but space is limited. Please request a time slot via email. firstname.lastname@example.org
· One table in our exhibitor area, 2 chairs – including power
· An electronic list of attendees that opted in to receive information from sponsors
Platinum Sponsorship Benefits - $2,000 prepaid
· Includes all benefits of the Gold Sponsorship
· Prime Table location and additional signage in all presentation rooms
· Exclusive sponsorship opportunities to one of the events listed below. This will include additional signage and recognition for these events.
o Speaker/Sponsor/Volunteer dinner on Friday night
o Breakfast and Snacks for the Saturday event
o Lunch for the Saturday event
All fees must be paid in advance. To register as a sponsor just visit www.sqlsaturday.com and fill out our sponsorship registration form. We’ll email you an invoice that can be paid via credit card or check.
The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.
Because we want you to be successful all of our sponsorship levels we ask that you provide a prize of at least $100 in value and that you provide a full color 8-1/2 x 11 flyers that highlights the prize(s) you are providing for the raffle.
We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with (for license keys, etc).
After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.
We’ll open the doors to sponsors at 7:00 am. Sponsors will be provided with table and two chairs, and limited access to 110v power depending upon your sponsorship level. Tables will be located in the same area as registration and breakfast to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize at the end of day raffle.
Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.
We hope you’ll support this event! Please contact us at email@example.com if you have any questions.
PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.