September 2nd, 2017
Thank you for considering sponsoring SQLSaturday Oslo 2017. These events wouldn’t be possible without your support, and we want you the get the most out of your day as well. This sponsorship plan will tell you about our plans for the event and how you will benefit from sponsoring SQLSaturday Oslo 2017. If you have any questions, please don’t hesitate to contact us on firstname.lastname@example.org
SQLSaturday is a 1-day training event for Microsoft SQL Server, Business Intelligence and Analytics professionals. We bring in volunteer speakers from all over the world, we have lunch on site, and we have a dedicated area set up for our attendees to meet our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors that enable us to cover the working costs of this event. We’re expecting 190+ attendees at SQLSaturday Oslo 2017.
We have four sponsorship levels: Platinum (limited to 2 sponsors), Gold (limited to 6 sponsors), Silver and Bronze.
Platinum Sponsorship: 25000 NOK (approximately $2700) prepaid
The biggest challenge with community events is capturing contact information for follow-ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below). Attendees are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we have seen for trying to capture contact information and that includes scanning their name badge.
Because we want you to be successful and get as many contact details as possible, all our sponsorship levels include the requirement that you provide a prize of at least 1000 NOK (approx $120) in value. Please provide a description of your raffle prize by August 26th. This gives us time to promote your raffle on Twitter and LinkedIn.
We provide the raffle boxes. We will have one table for all sponsors who are not present placed in the same area as our sponsor stands. Raffle tickets will be collected throughout the day, and winners will be drawn at the end-of-day raffle. Attendees must be present to win. If there is a physical prize we will give it to the winner, otherwise we will forward you their contact information so you can follow up with them (for license key, vouchers etc).
After the event, we will e-mail you a report with all the contact information for the attendees who participated in your raffle.
We will open the doors to sponsors at 07:30. Sponsors will be provided with a table and two chairs. Tables will be located in the same area as registration to make it easy for attendees to stop by your sponsor stand. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end-of-day raffle.
Lunch will be provided to sponsors that have registered. Sponsors do not need to pay the lunch fee, but please have everyone from your team that will be attending register using the attendee registration form so we can plan appropriately.
Thank you again for your time, and we hope to see you at SQLSaturday Oslo 2017! If you have any questions, please don’t hesitate to contact us on email@example.com. You can also find us on Twitter @SQLSatOslo.
PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.