Sponsor Plan

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Sep 16, 2017

Sponsorship Plan


Welcome!

We appreciate you taking time to consider sponsoring SQLSaturday #673 and we’ve put together some information that will tell our about plans for the event and show you how your company will benefit from sponsoring our event.

Event Overview

Think of a SQLSaturday as a one day conference. We bring in a lot of volunteer speakers, we have lunch on site, and we have a dedicated area set up for our attendees meet with our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors that enable us to cover the working costs of this event. We’re expecting 225+ attendees at SQLSaturday #673.

How Much Does It Cost To Be a Sponsor?

Sponsorship ranges from $10 to $3000 depending on the package you select, and we’re always willing to discuss custom solutions to meet your needs.

  • Blog Sponsorship. $10 prepaid. Promote your personal SQL-related blog on the main scrolling list on the SQL Saturday site, which gets your blog out there to a large amount of people with a small donation. 
  • Personal Sponsorship. $25 prepaid. Make a donation to your local event.
  • Bronze Sponsorship. $300 prepaid. Name/logo/link on DenverSQL.org for 6 months. Name/logo/link on the Denver SQLSaturday site. Brochure and/or DVD/thumb drive in the event handouts. Handouts must be supplied two weeks before the event.
  • Silver Sponsorship. $500 prepaid. Bronze level benefits plus one table in the exhibitors area. Attendee contact information in electronic format from all attendees who opted in - sponsor must scan tickets.
  • Gold Sponsorship. $700 prepaid. 1 table in the exhibitors area, Name/logo/link on DenverSQL.org website for 12 months, One email blast (up to 1 page of text) that we send out for you after the event. Attendee contact information in electronic format from all attendees who opted in - we scan your tickets for you!
  • Breakfast Sponsorship. $2000 prepaid. Table and signage right by breakfast area, Name/logo/link on http://denversql.org/ for 12 months, Name/logo/link on the Denver SQL Saturday site, One email blast (up to 1 page of text) that we mail out for you after the event. Attendee contact information in electronic format (from all attendees who opted in) – we scan your tickets for you. Logo on all event material, and Recognition as the Breakfast Sponsor. 5 minutes to speak at the end of day raffle.(Limit 1 sponsorship available).
  • Premier Sponsorship. $3,000 prepaid. Table and signage right by the entrance/registration area, Name/Logo/link on http://denversql.org/ website for 12 months, Name/logo/link on the Denver SQL Saturday site, One email blast (up to 1 page of text) that we mail out for you after the event, Attendee contact information in electronic format (from all attendees who opted in) – we scan your tickets for you. Logo on all event material and recognition as an Elite-Level Sponsor - Guaranteed speaker session. 5 minutes to speak at the end of day raffle. (Limit 1 sponsorship available).  

All fees must be paid in advance. To register as a sponsor just visit www.sqlsaturday.com and fill out our sponsorship registration form. We’ll email you an invoice that can be paid via credit card or check.

The Raffle – Your Key to Success!

The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.

Raffle Ticket

Because we want you to be successful all of our sponsorship levels include the requirement that you provide a prize of at least $100 in value, and that you provide a full color 8-1/2 x 11 flyers that highlights the prize(s) you are providing for the raffle.

We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with (for license keys, etc).

If you are a silver sponsor, you can scan the tickets while you are on site, or we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.

Event Logistics

We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with table and two chairs, and limited access to 110v power (please let us know what you need in advance). Tables will be located in a high traffic area to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize at the end of day raffle.

We are not providing lunch, but we have a list of nearby restaurants for you to visit during our lunch break.

Contact Us

We hope you’ll support this event! Please contact us at sqlsaturday673@sqlsaturday.com if you have any questions.



PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.

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