We appreciate you taking time to consider sponsoring SQLSaturday Tampa. Sponsors are an important part of our
event; we literally could not put on the event without you. If you have any
questions or need a custom sponsorship package please contact us. We'll do
everything we can to help you have a successful event with us. If you’re new to
SQLSaturday or haven’t sponsored SQLSaturday
Tampa before we encourage you to contact us before you pick a sponsorship
All fees must be paid in advance. To register as a sponsor
visit www.sqlsaturday.com and fill out our sponsorship
registration form. We’ll email you an invoice that can be paid via PayPal.
All sponsors will receive the following base benefits when they
sign up for one of our core plans:
Logo on our event site (listed
in order of sponsorship level)
Logo included in all marketing
messages sent to our mailing list
Logo and information included
in the event Guidebook
All attendees are provided with sponsor specific raffle tickets.
The more interesting your prize, the more the attendees will flock to your
booth. We ask that raffle prizes be valued at a minimum of $100. Sponsors may
raffle off multiple items and we encourage you to bring us low cost branded
items that we can toss out while the crowd gathers for the end of day raffle
drawing. There may be duplicates; depending on how exciting your prize is
attendees may contribute more than one ticket to your box – but that’s a good
thing, they are willing to provide you their contact information in return for
the chance to win.
Gold Level Options plus:
table selection in sponsor area
copy of all entire opt-in attendee list
One Add-On from Below Add-On List
Silver Level Options plus:
Sponsored email blast to the registration list
on attendee t-shirts (minimum 100)
of raffle prize winner hold prize in our winners
Bronze Level Options plus:
and 2 chairs in value sponsor area
copy of the list of attendees that placed a ticket in the sponsor raffle box
place one sponsor branded flyer in each attendee bag
We offer a
range of additional sponsorship options that can be added to a core plan. Many
of these are limited to a single sponsor – request your choice(s) early! We’re
always open to other ideas – email or call if you want to do something
different. Our goal with this is to provide something to the attendees that is
an “extra” and that they can clearly identify as being from a sponsor who
wanted to “do a little extra”.
Be the sole sponsor of
the speaker, sponsor and volunteer dinner – a prime networking
Everyone will remember the
sponsor that provided donuts, bagels, and great coffee.
You pick the treat and
the price – cookies, brownies, or a cupcake truck, this is the way to get the
attention of the attendees.
Be the prime sponsor of our
low key after party, a great place for slow conversations where you can
discover if your marketing efforts during the day worked.
Get your logo on the sleeve
of the speaker shirts.
All Day Seminar
Want to do an all day class on Wed, Thurs, or
Fri before the event? We’ll co-market it, coordinate the meeting space and
handle on site logistics – you just provide the speaker and the content !
We will provide you with a shipping address for any materials you
wish to send approximately 6 weeks prior the event. Please clearly label boxes that we should open for inclusion
in the attendee bags. Please also make sure that all members of your sponsor
team that are attending register for the event – they do not need to pay for
lunch, which is included in your sponsorship.
Silver level and higher sponsors should arrive on site between
7:15 and 7:30 am. A table and two chairs will be set up for you and labeled
with the sponsor name. Any packages you shipped to us ahead of time will be
delivered to your table by our volunteers. You are responsible for providing a
table cover, signage, and anything else you need. Note that access to 110V
power is very limited. If you require
110V power, please notify us of that need as soon as possible so that we can
make arrangements for that.
We recommend that sponsors eat lunch as soon as the food is on
site or wait until after the attendees have eaten – this maximizes the time
you’re available during the lunch break to interact with attendees.
The biggest challenge with community events is capturing contact
information for follow ups. Few attendees will have business cards, and having
them hand write their info often leads to a 30% or higher loss due to inability
to read what they wrote! We provide attendees with a set of pre-printed raffle
tickets that will contain their name and email address; they are then able to
put these tickets into the raffle box at each sponsor table to try to win a
prize. This gives you 100% readability and 0% loss! It is also more effective
than any other technique we’ve seen for trying to capture contact information
and that includes scanning their name badge.
Because we want you to be successful all of our sponsorship levels
include the requirement that you provide a prize of at least $100 in value, and
that you provide a full color 8-1/2 x 11 flyers that highlights the prize(s)
you are providing for the raffle.
We will provide the raffle box for your table. We will have one
table for all absentee vendors placed in the same area with our onsite vendors.
Raffle ticket collection will proceed through the end of the day. If someone
from your team is present we’ll ask them to draw the winning ticket, otherwise
we’ll draw the ticket. Attendees must be present to win. If there is a physical
prize we’ll give it to them, otherwise we’ll forward you their contact
information for you to follow up with (for license keys, etc).
the event we will email you an electronic list of all
raffle tickets that were scanned from your box. Platinum level sponsors can opt to have our
team scan their tickets, otherwise, your team will be responsible for scanning
the tickets in and requesting the electronic list once complete. There may be
duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but
that’s a good thing, they are willing to provide you their contact information
in return for the chance to win.
We can also drop off any items that you need shipped at the local Fedex if it’s packaged and has a pre-paid label or account
We hope you’ll support this event! Please contact us at email@example.com,
if you have any questions.
PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.