Sponsor Plan

SQLSaturday Logo

Jun 09, 2018

Sponsorship Plan


Welcome!

We appreciate you taking the time to consider sponsoring the South Florida SQLSaturday #755. We’ve put together some information that will tell you about our Sponsorship plans for this event and show you how your company will benefit from sponsoring us.

Event Overview

Think of a SQL Saturday as a one day conference. We bring in a lot of volunteer speakers, we have lunch on site and a dedicated area set up for our attendees to meet with our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors who enable us to cover the working costs of this event. We’re expecting 500+ attendees at SQLSaturday - South Florida this year.
Check out last year pictures at https://www.facebook.com/SQLSoFla/       

How Much Does It Cost To Be a Sponsor?

Sponsorship ranges from $500 to $3000, depending on the package you select, and we’re always willing to discuss custom solutions to meet your needs. The prices listed below have a discount applied and are valid before May 21th.

 

Bronze

Absentee Silver

Silver

Gold

Platinum

Cost of sponsorship (US dollars, prepaid):

$500

$1000

$1500

$2000

$3000

Features:

 



 

 

Logo on Event Guide and all Marketing materials

x

x

x

x

x

Logo on Website

x

x

x

x

x

Raffle Item

x

x

x

x

x

Items in attendees bag

 x

x

x

x

x

Vendor table

 

x

x

x

x

Opt in list

 


x

x

x

Lunchtime presentation

 



x

x

Logo highlighted on all of the attendees t-shirts by adding color

 




x

One upgrade of your choice. First come first served

 




x

   
      
  • Bronze Sponsorship. Early bird promotional price: $500 prepaid.
    $ 650 As of May 21, 2018 (Prime Discount)
    $ 850 As of June 1, 2018 (Regular Price)
    With the Bronze sponsorship your logo will be placed on the SQL Saturday website (if you provide a URL to your logo during registration) and all printed materials as well. Inclusion of your logo in all emails and marketing materials, plus the ability to place an insert (or small advertising good, such as a pen) in the attendee bag. This is a great way to advertise your products and services to attendees even after the event is over when they read their packets at home. With this sponsorship level you qualify to be part of the raffle, please make sure you send us your donations so that we mention your company name and prizes for the end of the day event for raffles.
  • Absentee Silver Sponsorship.  Early bird promotional price: $1000 prepaid.
    $ 1,100 As of May 21, 2018 (Prime Discount)
    $ 1,250 As of June 1, 2018 (Regular Price)
    The Absentee Silver sponsorship offers you the Bronze benefits. In addition, you get to display products/services on a table setup in the vendor area with the materials you send us. We will take care of all of the details for you!
  • Silver Sponsorship. Early bird promotional price: $1500 prepaid.
    $ 1,700 As of May 21, 2018 (Prime Discount)
    $ 1,850 As of June 1, 2018 (Regular Price)
    The Silver sponsorship offers you the Absentee Silver benefits plus the ability to be onsite with one 6' table in our exhibitor area near registration and food and 2 chairs with access to power. You also get 2 electronic lists, one of ALL the attendees that opted in, and one for all those who visited your table. Breakfast and lunch provided at no extra cost. Post event invitation complimentary.
  • Gold Sponsorship. Early bird promotional price: $2000 prepaid.
    $ 2,250 As of May 21, 2018 (Prime Discount)
    $ 2,500 As of June 1, 2018 (Regular Price)
    The Gold sponsorship offers the Silver benefits plus an additional table and chairs for more display space. You also get 2 electronic lists, one of ALL the attendees that opted in, and one for all those who visited your table.   As a Gold Sponsor you have the exclusive opportunity to conduct a “Lunch Demo Session” of your products/services. Event shirts will be provided to the speakers. Breakfast and Lunch provided at no extra cost.
    Post event invitation is included.
  • Platinum Sponsorship. Early bird promotional price: $3000 prepaid.
    $ 3,500 As of May 21, 2018 (Prime Discount)
    Unavailable after June 1, 2018
    Limited to 3 sponsors
    The Platinum sponsorship offers the Gold benefits plus highlight the company logo on all of the attendees t-shirts and one choice from the limited upgrades offered (First come, first served). You also get 2 electronic lists, one of ALL the attendees that opted in, and one for all those who visited your table.   Event shirts will be provided to the speakers. Breakfast and Lunch provided at no extra cost.
    Post event invitation is included.

     

  •  

***Additional Sponsorship upgrades options are available, please check from the following options and email us if you are interested:

- Stand out by adding your company logo in the sleeves of all attendees and speaker shirts (Limited to 2)

- Sweet addictions sponsor: We are looking for a sponsor for our coffee & cookies table. You'll have an opportunity to have face to face with all of our attendees twice during the event, at mid morning and mid afternoon, for as long as the cookies last!

- Lanyard's sponsor: Have your logo on each and every lanyard with your choice of color and company logo. (Average order is for 500 bags) 

- Bags sponsor: The color & design are all your choice, and the best is that these are the bags we'll be handing out to all attendees, speakers and volunteers of the event. Definitely a way to stand out! (Average order is for 500 bags) 

All fees must be paid in advance. To register as a sponsor just visit www.sqlsaturday.com/755/sponsors and fill out our sponsorship registration form. We’ll email you an invoice that can be paid via credit card or check.

The Raffle – Your Key to Success!

The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss!
It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.

Raffle Ticket

Because we want you to be successful, all of our sponsorship levels include the requirement that you provide a prize of at least $100 in value, and that you provide a full color 8-1/2 x 11 flyers that highlights the prize(s) you are providing for the raffle.

We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors (except Absentee Silver who will have their own table). Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with them directly (for license keys, etc).

After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is, attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.

Event Logistics

We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with table and two chairs, and limited access to 110v power (please let us know what you need in advance). Tables will be located in the same area as breakfast and lunch to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize for the end of day raffle.

Lunch will be provided to sponsors, at no extra cost. Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.

Contact Us

We hope you’ll support this event! Please contact us at sqlsaturday755@sqlsaturday.com if you have any questions.



PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.

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