Jun 09, 2018
We appreciate you taking the time to consider sponsoring the South Florida SQLSaturday #755. We’ve put together some information that will tell you about our Sponsorship plans for this event and show you how your company will benefit from sponsoring us.
Think of a SQL Saturday as a one day conference. We bring in a lot of volunteer speakers, we have lunch on site and a dedicated area set up for our attendees to meet with our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors who enable us to cover the working costs of this event. We’re expecting 500+ attendees at SQLSaturday - South Florida this year.
Check out last year pictures at https://www.facebook.com/SQLSoFla/
Sponsorship ranges from $850 to $2500, depending on the package you select, and we’re always willing to discuss custom solutions to meet your needs.
Cost of sponsorship (US dollars, prepaid):
Logo on Event Guide and all Marketing materials
Logo on Website
Items in attendees bag
Opt in list
Logo highlighted on all of the attendees t-shirts by adding color
One upgrade of your choice. First come first served
***Additional Sponsorship upgrades options are available, please check from the following options and email us if you are interested:
- Stand out by adding your company logo in the sleeves of all attendees and speaker shirts (Limited to 2)
- Sweet addictions sponsor: We are looking for a sponsor for our coffee & cookies table. You'll have an opportunity to have face to face with all of our attendees twice during the event, at mid morning and mid afternoon, for as long as the cookies last!
- Lanyard's sponsor: Have your logo on each and every lanyard with your choice of color and company logo. (Average order is for 500 bags)
- Bags sponsor: The color & design are all your choice, and the best is that these are the bags we'll be handing out to all attendees, speakers and volunteers of the event. Definitely a way to stand out! (Average order is for 500 bags)
All fees must be paid in advance. To register as a sponsor just visit www.sqlsaturday.com/755/sponsors and fill out our sponsorship registration form. We’ll email you an invoice that can be paid via credit card or check.
The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss!
It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.
Because we want you to be successful, all of our sponsorship levels include the requirement that you provide a prize of at least $100 in value, and that you provide a full color 8-1/2 x 11 flyers that highlights the prize(s) you are providing for the raffle.
We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors (except Absentee Silver who will have their own table). Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with them directly (for license keys, etc).
After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is, attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.
We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with table and two chairs, and limited access to 110v power (please let us know what you need in advance). Tables will be located in the same area as breakfast and lunch to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize for the end of day raffle.
Lunch will be provided to sponsors, at no extra cost. Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.
We hope you’ll support this event! Please contact us at firstname.lastname@example.org if you have any questions.
PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.