We appreciate you taking time to consider sponsoring SQLSaturday #97 and we’ve put together some information that will tell our about plans for the event and show you how your company will benefit from sponsoring our event.
WhoThe Capitol Area Central Texas Users of SQL Server (CACTUSS) was formed to provide a forum where Microsoft SQL Server systems administrators and developers could meet to learn, share ideas and make contact with other industry professionals. We have met monthly for the last eleven years and have a very active membership.
WhatCACTUSS will host our first annual SQL Saturday on October 1st, 2011 at the Thompson Conference Center in Austin, TX on the University of Texas Campus. SQL Saturday is a free one day training conference that is expected to draw over 300 SQL Server professionals from Austin, San Antonio, Houston, Dallas/Fort Worth metroplex, and surrounding states.
ContactContact Wes Brown at email@example.com, or via phone 512-784-1601 for more information about the Austin SQL Saturday event.For more event information visit the SQL Saturday Home Page at http://www.sqlsaturday.comYou can also contact us about benefits for sponsoring our monthly CACTUSS meetings. For information on the Capitol Area Central Texas Users of SQL Server, see our webpage http://www.cactuss.org
Sponsorship LevelsSQL Saturday is run by volunteers, and is free to attendees, but we do have significant costs to put on an event this size, including food and drink, speaker shirts, and programs. Your aid makes a successful SQL Saturday possible. The Sponsorship levels are:
Personal Sponsorship (blog)
Friends of SQL Saturday
$50 or more
The benefits for each level of sponsorship are:
Link to Blog on CACTUSS website links page
Name to be listed (if desired) in the official event guide
Placement on our sponsor page on the SQLSaturday.com website
Inclusion in all emails and marketing materials
Ability to include a one page flyer in the event bag. *
May donate prizes for end of day event.
One spot reserved in our exhibitor area with table, and two chairs
Inclusion of multi-page brochure, disk or flash drive in the event bag. *
One email blast - sent by CACTUSS -to all event attendees (consisting of up to 1 page of text) that can be sent out before or after the event.
Two minutes at end of day event to promote company and/or raffle prizes.
Logo displayed on first page of CACTUSS website for six months.
Choice of table selection in primary exhibitor area.
Option to design a sponsor-centric session to spotlight your product during lunch.
Logo displayed on first page of CACTUSS website for one year.
One additional email blast - sent by CACTUSS - to all event attendees that can be sent before or after the event.
Electronic copy of opted-in attendee list that includes email address, first name, last name, and company. (Sponsor must provide an opt-out on all email sent to the list and to clearly state the list was obtained from SQLSaturday.com.)
* Sponsor must supply, at least two weeks prior to event date
The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.
Because we want you to be successful all of our sponsorship levels include the requirement that you provide a prize of at least $100 in value, and that you provide a full color 8-1/2 x 11 flyers that highlights the prize(s) you are providing for the raffle.
We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with (for license keys, etc).
After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.
We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with table and two chairs, and limited access to 110v power (please let us know what you need in advance). Tables will be located in the same area as registration and breakfast to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize at the end of day raffle.
Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.
We hope you’ll support this event! Please contact us at firstname.lastname@example.org if you have any questions.
PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by the Professional Association for SQL Server (PASS) as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.