Sponsor Plan

SQLSaturday Logo



Aug 11, 2012

Sponsorship Plan



We appreciate you taking time to consider sponsoring SQLSaturday #161 and we’ve put together some information that will tell our about plans for the event and show you how your company will benefit from sponsoring our event.

Event Overview

Think of a SQLSaturday as a one-day conference. We bring in a lot of volunteer speakers, we have breakfast and lunch on site, and we have a dedicated area set up for our attendees meet with our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors that enable us to cover the working costs of this event. We’re expecting 100-125 attendees at SQLSaturday #161.

How Much Does It Cost To Be a Sponsor?

Sponsorship ranges from $100 to $750 depending on the package you select, and we’re always willing to discuss custom solutions to meet your needs.

  • Bronze Sponsorship. $250 prepaid. Unlimited ads in Community Jobs flyer (distributed to all attendees) * Single-page brochure in event bag * Listing in event materials * Name and logo on event website * Display of logo at event * Sponsor table at event
  • Silver Sponsorship. $500 prepaid. All bronze benefits plus: Email blast within 14 days prior to or after event * Multi-page brochure, DVD, or small item in event bag * Custom slides in slide deck in main hall before/after lunch
  • Gold Sponsorship. $750 prepaid. All bronze and silver benefits plus: 20-minute lunch session * Banner hung at event site
  • Local Sponsorship. $100 prepaid. Up to five (5) ads in Community Jobs flyer (distributed to all attendees) * Name and logo on website * Name and/or small logo in event materials. Available only to sponsors within 100 miles of Cedar Rapids, Iowa City, or the Quad Cities. 
  • Job Listing Only. $50 prepaid. Up to two (2) ads in our Community Jobs flyer (distributed to all attendees)
All creative items (including logos, job postings, materials for event bags, text for e-mail blasts, and custom slides) must be provided by the sponsor and must be received by I-380 PASS no less than fourteen (14) days prior to the event.

All fees must be paid in advance. To register as a sponsor just visit www.sqlsaturday.com and fill out our sponsorship registration form. We’ll email you an invoice that can be paid via credit card or check.

The Raffle – Your Key to Success!

The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.

Raffle Ticket


Because we want you to be successful, our Gold, Silver, and Bronze sponsorship levels include the requirement that you provide at least one (1) prize worth at least $100 in value, and that you provide a full color 8-1/2 x 11 flyers that highlights the prize(s) you are providing for the raffle.


We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. Physical prizes will be given to the winner at the event.  For non-physical prizes (such as e-books or software licenses), the winner will be presented with a certificate containing instructions on how to claim their prize.


After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.

Event Logistics

We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with table and two chairs, and limited access to 110v power (please let us know what you need in advance). Tables will be located in the same area as registration and breakfast to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize at the end of day raffle.


Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.

Contact Us

We hope you’ll support this event! Please contact us at sqlsaturday161@sqlsaturday.com if you have any questions.

PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.

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