SQLSaturday Website Privacy Statement


Last updated: Oct 4, 2012

Professional Association for SQL Server (“PASS) is committed to protecting your privacy. This privacy statement explains data collection and use practices of the PASS SQLSaturday site (the “Site”). By accessing the Site, you are consenting to the information collection and use practices described in this privacy statement.  The references to “you” or “your” mean the person who accesses the PASS Site and uses the functionality available at the Site, and the company with which that person is affiliated.  The references to “we”, “us”, or “our” are to PASS.

Collecting Your Personal Information
At the Site, PASS will ask you to provide certain personal information about yourself or your company that is necessary enable PASS to identify you, contact you, and provide you with the services and products you request.   We may collect such personal information as your name, e-mail, company name, and information related to your company server environment (“Personal Information”)..

The Site may also collect certain information about your visits to the Site, such as the name of the Internet service provider and the Internet Protocol (IP) address through which you access the Internet; the date and time you access the Site; the pages of the Site that you access while at the Site and the Internet address of the Web site from which you linked directly to our Site. This information is used for the operation and improvement of the Site.

Use of Your Personal Information
PASS may use your Personal Information collected at the Site to operate the Site and to provide the service(s) or carry out the transaction(s) you have requested or authorized.

In support of these uses, PASS may use personal information to provide you with more effective customer service, to improve the Site and any related PASS products or services, and to make the Site easier for you to use by eliminating the need for you to repeatedly enter the same information or by customizing the Site to your particular preference or interests.

We may use your Personal Information to provide you with important information about the product or service that you are using, including critical updates and notifications. Additionally, we may use your Personal Information to send you information about other PASS products and services.  We may also distribute information from third party companies that offer products or services PASS deems to be of potential interest to persons or companies that utilize PASS’ products or services, or with local chapters or affiliates of PASS. 

PASS occasionally hires other companies to provide limited services on its behalf, such as Web site hosting, packaging, mailing and delivering prizes, answering customer questions about products and services, performing member surveys, performing elections proceedings, and sending information about special offers or products. We will only provide those companies with your Personal Information as may be necessary for these companies to perform the services for which they have been engaged by PASS. PASS will require these companies to maintain the confidentiality of the Personal Information, and will be prohibited from using that Information for any other purpose.

PASS may disclose personal information if required to do so by law or in the good faith belief that such action is necessary to (a) conform to the edicts of the law or comply with legal process served on PASS or the Site; (b) protect and defend the rights or property of PASS and its related Web sites; or (c) act in urgent circumstances to protect the personal safety of PASS employees or agents, users of PASS products or services, or members of the public.

Personal information collected on the Site may be stored and processed in the United States or any other country in which PASS or its affiliates, subsidiaries or agents maintain facilities, and by using the Site, you consent to any such transfer of your Personal Information outside of your country of domicile. PASS abides by the safe harbor framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of data from the European Union.

Control of Your Personal Information
Except as otherwise described in this statement, PASS and its controlled subsidiaries and affiliates will not share your Personal Information with any third party without your written permission. As a member of PASS, you may direct PASS not to use your Personal Information to send unsolicited commercial messages to you by emailing info@sqlpass.org or using the unsubscribe mechanism provided in PASS communication emails.

Please be aware that this Privacy Statement and any choices you make on the Site will not necessarily apply to PASS’ use of Personal Information about you that you may have provided to PASS other than through the Site, such as when attending PASS events, or through separately operated PASS products or services.

Access to Your Personal Information
Your Personal Information is collected by and stored on PASS controlled computer hardware.  You can review and edit your Personal Information at the Site by contacting PASS through info@sqlpass.org.

Security of Your Personal Information
PASS is committed to protecting the security of your Personal Information. We use a variety of industry standard security technologies and procedures to help protect your Personal Information from unauthorized access, use, or disclosure.

We use cookies on this Site to ensure the integrity of the registration process and to personalize the Site. A cookie is a small text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a Web server in the domain that issued the cookie to you.

Cookies help the Site recall your specific information to ease your Site navigation, allowing you easier use of the features on the Site that you customized, among other things.
You have the ability to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of this or other web sites you visit.

Use of Page Tags

PASS Web pages may use page tags to assist in delivering cookies on our Sites and allow us to count users who have visited those pages and to deliver co-branded services. We may include page tags in promotional e-mail messages or our newsletters in order to determine whether messages have been opened and acted upon.
PASS may also use page tags from third parties in order to help compile aggregated statistics and determine the effectiveness of promotional campaigns. We prohibit page tags on our sites from being used by third parties to collect or access your Personal Information.

Changes to This Privacy Statement
We may occasionally update this Privacy Statement. When we do, we will also revise the "last updated" date at the top of the privacy statement. We encourage you to periodically review this privacy statement to stay informed about how we are helping to protect the personal information we collect. Your continued use of the Site constitutes your agreement to this privacy statement and any updates.

Note Concerning Individuals 18 Years of Age And Younger
The Site, the PASS emails and the content available in connection therewith, are neither intended for, nor directed to, children under the age of 18. You must be at least 18 years old to have our permission to use our Site.  If the COMPANY learns that a person who is under the age of 18 accessed the Site or registered for a PASS event or attempted to purchase PASS related products or services at the Site, PASS will promptly terminate that individual's registration and delete the individual’s Personal Information from the PASS database, and will not knowingly distribute such individual’s Personal Information to third parties

Transfer in Certain Circumstances
In its sole discretion, PASS may transfer, sell or assign information collected on or about users of the Site, including without limitation your Personal Information,  and other information you may provide to PASS, to one or more third parties, as a result of the sale, merger, consolidation, change in control, transfer of substantial assets, reorganization or liquidation of PASS. 

Third Party Services
The Site contains links from the Site to the websites of other providers of products and services that are related or ancillary to PASS’ products and services.  When you click on the icon of such an entity, you will leave the PASS Site and be connected to the website of such entity.  PASS does not have any control over the information handling practices of these other entities, and is not responsible for any failure of such entities to adhere to this Policy.  You should familiarize yourself with the privacy policies of such other entities before you share any of your Personal Information with those entities.

Links from Email
PASS email communications with you may provide links to the websites of other entities, distributors, dealers, or other third parties providing products and services that may be of interest to you.  If you link to any of these third party websites, this Policy will not apply to your use of, and activities on, those websites.  We encourage you to read the legal notices posted on these sites, including their privacy policies. PASS shall not have any responsibility or liability for your visitation to, and the data collection and use policies and practices of, these other websites. 

Consent to Processing
By providing your Personal Information and other information to PASS, you fully understand and unambiguously consent to the collection and processing of such information in, and the transfer of such information to, the United States and other countries or territories, in accordance with the terms of this Policy.

Contact Information
PASS welcomes your comments and questions regarding this privacy statement. If you believe that PASS has not adhered to this privacy statement, please contact us by e-mail at info@sqlpass.org or via postal mail at the address provided below, and we will use commercially reasonable efforts to promptly determine and remedy the problem.

PASS – Privacy Policy
203 North LaSalle, Suite 2100
Chicago IL 60601 USA

PASS is an independent, not-for-profit association dedicated to supporting, educating, and promoting the global Microsoft SQL Server and Business Intelligence community. From local user groups and virtual chapters to webcasts and the annual PASS Summit, PASS enables knowledge sharing, in-depth learning, and the ability to influence the direction of Microsoft Business Intelligence technologies. For more information, visit the PASS Web site at http://www.sqlpass.org.

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