Sponsor Plan

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Aug 30, 2014

Sponsorship Plan


 

Welcome!

We appreciate you taking the time to consider sponsoring SQLSaturday #317 Oslo! We’ve put together some information that will tell you about our plans for the event and show you how your company will benefit from sponsoring SQLSaturday #317 Oslo.

Event Overview

SQLSaturday is a 1-day conference. We bring in a lot of volunteer speakers, we have lunch on site, and we have a dedicated area set up for our attendees to meet our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors that enable us to cover the working costs of this event. We’re expecting 150+ attendees at SQLSaturday #317 Oslo.

How Much Does It Cost To Be a Sponsor?

Sponsorship ranges from €250 to €1000 depending on the package you select, and we’re always willing to discuss custom solutions to meet your needs.

  • Swag Sponsorship: No cost, but requires donation of swag (giveaways) worth at least €50. Smaller items such as books and promotional items will be raffled off during sessions. Larger items may be raffled off at end-of-day. Mention on Twitter; Logo and link featured on event website
  • Blog and Personal Sponsorship: €5 prepaid. Mention on Twitter; Logo and link featured on event website
  • Bronze Sponsorship. €250 prepaid. Mentions on Twitter and LinkedIn; Logo and link featured on event website / user group website and in event guide; 1-page flyer in event bag; List of attendees participating in your raffle (requires donation of raffle prize worth at least €50)
  • Silver Sponsorship. €500 prepaid. All bronze benefits, plus: Exhibitor table with two chairs; Upgrade to multi-page flyer or brochure in event bag; Swag (giveaways) in event bag; Half-page ad in event guide; Special introduction at end-of-day raffle (requires donation of raffle prize worth at least €100); List of opted-in attendees with e-mail addresses
  • Gold Sponsorship. €1000 prepaid. All silver benefits, plus: Upgrade to full-page ad in event guide; 1 e-mail blast to opted-in attendees before or after event (sent by SQLSaturday #317 Oslo); Five minutes at end-of-day raffle to promote company and/or raffle prizes; 20-minute demo or sponsor presentation during lunch (limit 6 sponsor presentations)
  • Platinum Sponsorship. €2500 prepaid. All Gold benefits, plus: Upgrade to one of the following sponsorship opportunities:
    • Speaker Dinner Sponsor (attend speaker dinner, network and promote company)
    • Speaker Shirt and Speaker Gift Sponsor (logo embroidered on shirt)
    • After Event Sponsor (attend after event, network and promote company)

All fees must be paid in advance. Swag, raffle prizes and  flyers / brochures must arrive no later than August 16th 2014. To register as a sponsor just visit www.sqlsaturday.com and fill out our sponsorship registration form. We’ll email you an invoice that can be paid via credit card or check.


The Raffle – Your Key to Success!

The biggest challenge with community events is capturing contact information for follow-ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.

Raffle Ticket

 

Because we want you to be successful all of our sponsorship levels include the requirement that you provide a prize of at least €100 in value, and that you provide a full color A4 / 8-1/2 x 11 flyers that highlights the prize(s) you are providing for the raffle.

We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with (for license keys, etc).

After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.

Event Logistics

We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with table and two chairs, and limited access to power (please let us know what you need in advance, including converters and adapters). Tables will be located in the same area as registration and breakfast to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize at the end of day raffle.

Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.

Contact Us

We hope you’ll support this event! Please contact us at sqlsaturday317@sqlsaturday.com if you have any questions.



PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.

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