Sponsor Plan

SQLSaturday Logo



Oct 25, 2014

Sponsorship Plan



We appreciate you taking time to consider sponsoring SQLSaturday #338 and we’ve put together some information that will tell our about plans for the event and show you how your company will benefit from sponsoring our event.

Event Overview

Think of a SQLSaturday as a one day conference. We bring in a lot of volunteer speakers, we have lunch on site, and we have a dedicated area set up for our attendees meet with our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors that enable us to cover the working costs of this event. We’re expecting 120+ attendees at SQLSaturday #338.

How Much Does It Cost To Be a Sponsor?

Sponsorship ranges from €300 to €1000 depending on the package you select, and we’re always willing to discuss custom solutions to meet your needs.

  • Bronze Sponsorship. €300 prepaid. 
    • Name/Logo with a link in the SQLSaturday website. 
    • Name/Logo with a link in all SQLSaturday communications before the event.
    • Logo in marketing materials and social media (Facebook, Linkedin, Twitter) before the event. 
    • Flyers at the main event tables (Provided by the Sponsor). 
    • Beginning and Last Slide Acknowledgement from every session
  • Silver Sponsorship. €600 prepaid. 
    • Includes all benefits of the Bronze Sponsorship. 
    • Include brochure, one page flyer or marketing material in the event bag (Provided by the Sponsor). 
    • Name and logo on the official speaker t-shirts. 
    • Raffle item with a special sponsor introduction (Includes all benefits from Raffle items explained below. Raffle items provided by the Sponsor (€100+)). 
    • A small banner in the ‘Thank you for Attending’ email to all event attendees after the event. 
    • Receive an email list of all the attendees that agree they give their email details (opt-in list)
  • Gold Sponsorship. €1000 prepaid. 
    • Includes all benefits of the Silver Sponsorship. 
    • Roller Banner (provided by the sponsor) at the event local. 
    • On-Site Exibitor space (1 table, chair, WIFI included). A medium banner in the ‘Thank you for Attending’ email to all event attendees after the event. 
    • 10 min speaking slot for the product promotion. 
All fees must be paid in advance. To register as a sponsor just visit www.sqlsaturday.com and fill out our sponsorship registration form. We’ll email you an invoice that can be paid via credit card or check.

¿Cuanto cuesta ser sponsor del evento ?

Los niveles de sponsorización van de €300 a €1000 dependiendo del nivel que escojas, además, estamos abiertos a crear niveles personalizados que cumplan tus necesidades.
  • Bronze Sponsorship. €300 previo pago. 
    • Nombre/Logo con link en la página de SQLSaturday. 
    • Nombre/Logo con link en todas las comunicaciones SQLSaturday antes del evento. 
    • Logo en todos los materiales de marketing y redes sociales (Facebook, Linkedin, Twitter,…) antes del evento. 
    • Folletos en las mesas principales del evento (Proporcionado por el Sponsor). 
    • Logo en la diapositiva de Sponsors al inicio y fin de cada sesión.
  • Silver Sponsorship. €600 previo pago. 
    • Incluye todas las ventajas del nivel Bronce. 
    • Posibilidad de incluir folleto, panfleto o material de marketing dentro de la bolsa del evento (Proporcionados por el Sponsor). 
    • Nombre y logo en las camisetas oficiales de los ponentes. 
    • Premio para sortear con una pequeña presentación del Sponsor (incluye las ventajas del Raffle item explicado más adelante. Raffle item proporcionado por el Sponsor (€100+)).
    • Banner pequeño en el email de agradecimiento a todos los asistentes al finalizar el evento. 
    • Recibir la lista de emails de todos los asistentes que han aceptado compartir sus datos con los sponsors (lista opt-in).
  • Gold Sponsorship. €1000 previo pago. 
    • Incluye todas las ventajas del nivel Plata. 
    • Roller Banner en el evento (Proporcionado por el Sponsor). 
    • Espacio dentro del area de exhibicion del evento (1 mesa, sillas, WIFI incluido). 
    • Banner mediano en el email de agradecimiento a todos los asistentes al finalizar el evento. 
    • Slot de 10 min para promoción de productos. 

Todos los pagos se deben realizarse por adelantado. Para registrarse como sponsor, solamente tienes que visitar www.sqlsaturday.com y rellenar el formulario de registro en la seccion "Sponsors". Te mandaremos un email confirmandote el registro como sponsor, ademas de la factura, que puede pagarse mediante paypal o tarjeta de credito. 

Cualquier pregunta no dudes en escribirnos a sqlsaturday338@sqlsaturday.com

The Raffle – Your Key to Success!

The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.

Raffle Ticket


Because we want you to be successful all of our sponsorship levels include the requirement that you provide a prize of at least €100 in value, and that you provide a full color 8-1/2 x 11 flyers that highlights the prize(s) you are providing for the raffle.


We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with (for license keys, etc).


After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.

Event Logistics

We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with table and two chairs, and limited access to 110v power (please let us know what you need in advance). Tables will be located in the same area as registration and breakfast to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize at the end of day raffle.


Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.

Contact Us

We hope you’ll support this event! Please contact us at sqlsaturday338@sqlsaturday.com if you have any questions.

PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.

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