Apr 25, 2015
We appreciate you taking time to consider sponsoring SQLSaturday #372 and we’ve put together some information that will tell our about plans for the event and show you how your company will benefit from sponsoring our event.
Exeter is a 2-day event running on 24th and 25th April
2015. The Friday pre-con sessions are covered by an alternate sponsorship plan.
The Saturday will have 4 tracks providing 26 sessions to attendees covering all
areas of SQL Server. Sessions are being submitted from SQL Server experts from
all over the world and are already attracting a lot of interest.
working hard to make our event a great experience for everyone, especially the
sponsors that enable us to cover the working costs of this event. We’re
anticipating 150 attendees at SQLSaturday Exeter which will make it the largest
and best SQL Server conference to ever be held in the South West.
ranges from £10 to £800 depending on the package you select, and we’re always
willing to discuss custom options to meet your needs.
Name to be listed in official event guide sponsor
May donate prizes for end of day raffle2
Sponsor logo on the event guide
Provide a leaflet in the swag bag
Logo placement on the Sponsor page on the SQL
Company contact information in the Event Guide
Logo on the SQL South West website3
Provide a roller banner which will be displayed
outside one of the session rooms
Provide an item in the swag bag
11' x 8' space in the exhibitor area
8' x 5' space in the exhibitor area
Electronic copy of the registrants details for
Company name on all emails and materials sent to
May include marketing item(e.g. flash drive, DVD
etc) in swag bag
Whole page advert in event guide
Option to have 45 minute lunch time sponsor
session or a 1 hour technical session
Dedicated content in email from SQL
Saturday to all registered attendees after the event.
Small pop-up stand with sponsors logo and chosen
message beside hot drinks facilities
1. Listing will be on a
single page with sponsors in descending package order.
2. Prize value to
minimum of £30.
3. Logos go on the site
from within 7 days of date that sponsorship payment is received and will remain
there until 25th October 2015
4. Those registrants
that have agreed to share their details with sponsors.
appreciate payment as soon as possible so that we can make the necessary
arrangements with printers and other suppliers. To register as a sponsor please
just visit www.sqlsaturday.com/372/sponsorsignup.aspx and fill out our
sponsorship registration form. We’ll email you an invoice that can be paid via
cheque or bank transfer.
All fees must be paid in advance. To register as a sponsor just visit www.sqlsaturday.com and fill out our sponsorship registration form. We’ll email you an invoice that can be paid via credit card or check.
The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.
want you to be successful all of our sponsorship levels include the requirement
that you provide a prize of at least £30 in value, and that you provide full
colour A4 or A5 flyers that highlight the prize(s) you are providing for the
We can provide
raffle boxes for sponsors that don't have a preferred option. We will have one
table for all absentee sponsors placed in the same areas with our onsite
sponsors. Raffle ticket collection will proceed through to the end of the day.
If someone from your team is present we’ll ask them to draw the winning ticket
at the end of the day, otherwise we’ll draw the ticket. Attendees must be
present to win. If there is a physical prize we’ll give it to them, otherwise
we’ll forward you their contact information for you to follow up (for license
representing sponsors will be excluded from the raffle.
We will mail
you all the raffle tickets from your box within 30 days following the event.
the doors to sponsors between 6.30pm and 10pm on Friday night and at 6:30 am on
the Saturday. Details on what you require with regard to tables, chairs and
power will be requested separately. We encourage sponsors to remain on-site
throughout the event from Friday evening and hope that you will have a
representative available to present your prize at the end of day raffle. If a representative of a sponsor is unable
to attend to present their prize at the end of day raffle a member of the SQL
Saturday Exeter Committee will draw the prize and details will be forwarded to
our sponsor contact. Last year we had a
very successful party on the Friday night where delegates got the chance to
mingle and talk to sponsors in a very relaxed atmosphere and we aim to repeat
this in 2015. We hope you will be able
to join us.
will be provided to sponsors that have registered. Please have
everyone from your team that will be attending register here at http://www.sqlsaturday.com/372/register.aspx so that we can have
enough food available.
We hope you’ll support this event! Please contact us at firstname.lastname@example.org if you have any questions.
PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.