Sep 12, 2015
We appreciate you taking time to consider sponsoring SQLSaturday #411 and we’ve put together some information that will tell our about plans for the event and show you how your company will benefit from sponsoring our event. The sponsor plan and further event information will be provided on request. Please email us at firstname.lastname@example.org for this and more.
SQLSaturday Cambridge was the very first SQLSaturday in the UK, pioneering the way for other SQLSaturdays in the United Kingdom and further afield. Our innovative approach means that our ideas are often copied as we come up with exciting new ideas and approaches. Our event is held this year in Churchill Colleges state of the art conference facility known as the Moller Centre, and we expect to have over 300 people attending our event on the Community day alone (Saturday 12th September). We are also hosting two pre-conference training days on the 10th and 11th September which will be held at the newly renovated Cambridge City Hotel in the centre of Cambridge (the location of the first ever SQLSaturday Cambridge), and we expect upwards of 90 people for each of those two days. Our experience with running, attending and speaking at conferences both locally and internationally means that our event is a fantastic infusion of new and current ideas to maximize the enjoyment and return for vendors, attendees and speakers. We will have a dedicated area set up for our attendees to meet with our Goldsponsors. We work hard to make our event a great experience for everyone, especially our sponsors that enable us to cover the working costs of this event.
We’ll email you an invoice that can be paid via credit card or check.
The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.
Because we want you to be successful all of our sponsorship levels include the requirement that you provide a prize of at least $100 in value, and that you provide a full color 8-1/2 x 11 flyers that highlights the prize(s) you are providing for the raffle.
We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with (for license keys, etc).
After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.
We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with table and two chairs, and limited access to 110v power (please let us know what you need in advance). Tables will be located in the same area as registration and breakfast to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize at the end of day raffle.
Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.
We hope you’ll support this event! Please contact us at email@example.com if you have any questions.
PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.