Sponsor Plan

Dec 05, 2015

Sponsorship Plan


We appreciate you taking time to consider sponsoring SQLSaturday #467 and we’ve put together some information that will tell our about plans for the event and show you how your company will benefit from sponsoring our event.

Event Overview

Think of a SQLSaturday as a one day conference. We bring in a lot of volunteer speakers, we have lunch on site, and we have a dedicated area set up for our attendees to meet with our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors that enable us to cover the working costs of this event. We’re expecting 160+ attendees at SQLSaturday #467.

How Much Does It Cost To Be a Sponsor?

Sponsorship ranges from £300 to £800 depending on the package you select, and we’re always willing to discuss custom solutions to meet your needs.

  • Gold Sponsorship. £800 prepaid.
  • Silver Sponsorship. £600 prepaid.
  • Bronze Sponsorship. £300 prepaid.
  • Gold Community Sponsorship. £250 prepaid.
  • Silver Community Sponsorship. £100 prepaid
  • Bronze Community Sponsorship £25 prepaid

All fees must be paid in advance. To register as a sponsor just visit www.sqlsaturday.com and fill out our sponsorship registration form. We’ll email you an invoice that can be paid via bank transfer.

Sponsorship Levels

Base Sponsor Packs






Maximum Available

No Limit

No Limit




£25 to £250




Name to be listed in official event guide sponsor directory.1

May Donate Prizes for end of day raffle.2

Sponsor Logo on the event guide sponsor page.

Provide Leaflet in the swag bag.

Logo Placement on the sponsor page on the SQL Saturday Website.

Company contact information in the event guide.

Logo on the SQL Soton Website.3

Provide a roller banner which will be displayed in the registration area.

Provide an item in the swag bag.

15’ x 6’ area in the exhibitor area.

10’ x 6’ area in the exhibitor area.

6’ x 4’ area in the exhibitor area. (Optional)

4’ x 4’ area in the exhibitor area. (Optional)

Optional use of ceiling mounted projector and projector screen in the exhibitor area in stand location.

Electronic copy of the registrants email details for marketing purposes.4

Company name on all official emails and materials sent to delegates.

Company logo on all official emails and materials sent to delegates.

May include marketing item (e.g. flash drive, DVD etc.) in swag bag.

Whole page advert in event guide.

Half page advert in event guide.

Option for 1 hour Session during lunch period.

Option for 45 minute session during lunch period.

Dedicated content in email from SQL Saturday #467 to all registered attendees after the event.

Small pop-up stand with sponsor logo and chosen message beside hot drinks facilities.

  1. Listing will be on a single page with sponsors in descending package order.
  2. Prize value minimum of £30.
  3. Logo will be placed on site within seven days of sponsorship payment being received, will remain on the site until August 31st 2016.
  4. Those registrants who have opted-in to share their details with sponsors.

Optional Sponsor Items

The following optional sponsorship items can be purchased at the specified costs and are available to all sponsor levels;



Number Available

Sponsor Name used for Large session room (35 seats) name (e.g. The SQL Soton Room)



Sponsor Name used for Medium session room (15 seats) name (e.g. The SQL Soton Room)



Delegate Lunch



Delegate refreshments during breaks (arrival, mid-morning, mid-afternoon).




The Raffle – Your Key to Success!

The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.


Because we want you to be successful all of our sponsorship levels include the option for you to provide a prize, with the value of at least £30, and that you provide a full color A5 flyers that highlights the prize(s) you are providing for the raffle.

We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with (for license keys, etc).

After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.

Event Logistics

We’ll open the doors to sponsors between 6:30 pm and 10 pm on Friday the 4th of December. Details on what you require with regards to table, chairs and power will be requested separately. We encourage sponsors to remain on-site throughout the event from Friday evening as we will be opening registration on the Friday evening and holding a small event with drinks and snacks for attendees to socialize with the speakers and sponsors.

We hope you will be able to join us.

Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register here at http://www.sqlsaturday.com/467/register.aspx so that we can have enough food available.

Sponsors will be provided with table and two chairs, and limited access to 230v power (please let us know what you need in advance). Tables will be located in the same area as breakfast, lunch and coffee to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize at the end of day raffle.

Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.

Contact Us

We hope you’ll support this event! Please contact us at sqlsaturday467@sqlsaturday.com if you have any questions.



PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.

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