Sponsor Plan

SQLSaturday Logo

January 14, 2017

Sponsorship Plan


Welcome!

We appreciate you taking time to consider sponsoring SQLSaturday #581 and we’ve put together some information that will tell our about plans for the event and show you how your company will benefit from sponsoring our event.

Event Overview

Think of a SQLSaturday as a one day conference. We bring in a lot of volunteer speakers, we have lunch on site, and we have a dedicated area set up for our attendees meet with our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors that enable us to cover the working costs of this event. We’re expecting 400+ attendees at SQLSaturday #581.

How Much Does It Cost To Be a Sponsor?

Sponsorship ranges from $500 to $1500 depending on the package you select, and we’re always willing to discuss custom solutions to meet your needs.

 

Blog/Personal Sponsorship. $10 prepaid.

  • Your logo on the SQLSat website with URL link.
Bronze Sponsorship. $500 prepaid.
  • Your logo on the SQLSat website with URL link.

  • Raffle entry, you scan & let us know when to send the report.

  • One table in the Sponsor area (power drops $50).

  • 1 page flyer or DVD/SWAG (provided by sponsor) inserted in the event bag.

  • 2 free lunch tickets for staff

Silver Sponsorship. $1000 prepaid

  • Your logo on the SQLSat & User group websites with URL link.

  • Raffle entry, you scan & let us know when to send the report.

  • Preferential placement of Sponsor table (power drops $50).

  • Multi-page flyer and/or DVD/SWAG (provided by sponsor) inserted in the event bag.

  • 2 Free lunch tickets for your staff.

  • 1 email blast to all opt-in attendees (to be exercised within 14 days after the event).

  • 1 opt-in mailing list report provided after the event. *Sponsor must agree to provide an opt-out link on all emails sent to the list and to clearly state that the list was obtained at SQLSaturday #581.

  • Medium Logo on Schedule board

     

Gold Sponsorship. $1500 prepaid.

  • Your logo on the SQLSat & User group websites with URL link.
  • First choice of Sponsor table, with power.

  • Multi-page flyer and/or DVD/SWAG (provided by sponsor) inserted in the event bag.

  • 4 free lunch tickets for your staff.

  • 2 email(1 HTML) blast to all opt-in attendees (one before and one after, to be exercised within 14 days after the event).

  • Sponsor a lunch session, with a mention in an email to all attendees.

  • Large Logo on Schedule board.

  • If you would like leave the tickets we will scan them and send you the opt-in mailing list report, provided after the event. *Sponsor must agree to provide an opt-out link on all emails sent to the list and to clearly state that the list was obtained at SQLSaturday #581.                

Early sponsors will have their logo on Flyers distributed locally (schools, business, other user groups). All fees must be paid in advance. To register as a sponsor just visit www.sqlsatnash.com and fill out our sponsorship registration form. We’ll email you an invoice that can be paid via credit card or check.

The Raffle – Your Key to Success!

The biggest challenge with community events is capturing contact information for follow-ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name, company name and job title; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This ticket also contains your logo and your company name. In the upper right corner is a QR Code. You scan these codes with any cell phone and this checks them in for your booth. After the event, we then provide you with a contact list for every attendee that you scanned. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.

Raffle Ticket

Because we want you to be successful, all of our sponsorship levels include the requirement that you provide a prize of at least $100 in value, and that you provide a full color 8-1/2 x 11 flyers that highlights the prize(s) you are providing for the raffle.

We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket; otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with (for license keys, etc).

Event Logistics

We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with table and two chairs, and limited access to 110v power (please let us know what you need in advance). Tables will be located on the 2nd and 3rd floors along with all the session rooms, this will make it easy for attendees to stop by your table. To incourage attendess to stop by we try to create a schedule that will include passing through the vendor areas and we will be providing our afternoon refreshment break in the sponor areas. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize at the end of day raffle.

Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register at www.sqlsatnash.com so that we can have enough food available.

Contact Us

We hope you’ll support this event! Please contact us at sqlsaturday581@sqlsaturday.com if you have any questions.



PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.

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