September 1st, 2018
Thank you for considering sponsoring SQLSaturday Oslo 2018. These events wouldn’t be possible without your support, and we want you the get the most out of your day as well. This sponsorship plan will tell you about our plans for the event and how you will benefit from sponsoring SQLSaturday Oslo 2018. If you have any questions, please don’t hesitate to contact us on email@example.com
Think of a SQLSaturday as a one day conference where our target audience is Microsoft Data Platform professionals. We bring in volunteer speakers from all over the world, we have lunch on site, and we have a dedicated area set up for our attendees to meet our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors that enable us to cover the working costs of this event. We’re expecting 200+ attendees at SQLSaturday Oslo 2018.
We have four sponsorship levels: Platinum (limited to 2 sponsors), Gold (limited to 8 sponsors), Silver and Bronze.
Sponsorship ranges from NOK 2500 to NOK 25000 depending on the package you select, and we’re always willing to discuss custom solutions to meet your needs.
The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.
Because we want you to be successful all of our sponsorship levels include the requirement that you provide a prize of at least NOK 1000 (approx $130) in value, and that you provide a full color 8-1/2 x 11 flyers that highlights the prize(s) you are providing for the raffle.
We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with (for license keys, etc).
After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.
We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with table and two chairs, and access to 220v power (please let us know what you need in advance). Tables will be located in the same area as registration and breakfast to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize at the end of day raffle.
Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register using the attendee registration form so we can plan appropriately.
Thank you again for your time, and we hope to see you at SQLSaturday Oslo 2018! If you have any questions, please don’t hesitate to contact us on firstname.lastname@example.org. You can also find us on Twitter @SQLSatOslo.
PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.