Sponsor Plan

SQLSaturday Logo

May 04, 2019

Sponsorship Plan


Welcome!

We appreciate you taking time to consider sponsoring SQLSaturday #835 and we’ve put together some information that will tell our about plans for the event and show you how your company will benefit from sponsoring our event.

Event Overview

SQLSaturday is a one-day, educational conference for technical professionals.  We provide about 11 tracks, and 50 sessions during the day.  We have a dedicated area set up for our sponsors so that our attendees can visit and ask questions.  We work hard to create a great experience for everyone, especially our sponsors who enable us to cover the working costs of the event.  We are expecting over 300 attendees from the states of PA, NJ, DE, CT, NY and beyond.

How Much Does It Cost To Be a Sponsor?

Sponsorship ranges from $500 to $2000 depending on the package you select, and we’re always willing to discuss custom solutions to meet your needs.       

  • Swag Sponsorship.  Donate at least $100 in giveaways.  Your company name will be listed on a slide during SQL Saturday – PASS Community Connection Event slide deck as a contributor, and be announced as a contributor during the event announcements.    Swag will be raffled off during the general giveaway at the end of the event, or as handouts during sessions.      
  • Basic Company Sponsorship.  $100 prepaid.  Your company name will be listed on a slide during SQL Saturday – PASS Community Connection Event slide deck as a contributor, and be announced as a contributor during the event announcements.         

  • Bronze Sponsorship.  $500 prepaid. Logo will be on all materials available for the attendees. Your company name will be listed on a slide included in SQL Saturday – PASS Community Connection Event slide deck shown in common area all day long. Your company name will be announced with contributors throughout SQL Saturday. Your marketing material will be placed on our marketing table. Swag will be raffled off as part of the general giveaway at the end of the event.     
  • Silver Sponsorship. $1000 prepaid. You will have the ability to host a 30-minute product, company, or technical presentation in a dedicated breakout room over the lunch time break. You will have a booth/table in the common area to promote your company and meet our attendees. If you can’t be present, a designated person from the Philadelphia SQL Server User Group will do it on your behalf – no extra charge. Your company logo will be on all materials available for the attendees. Silver sponsors will have the ability for one or two line mention/promotion, provided by you, in all event email notices at the bottom of the email. Your company name will be listed on a slide included in SQL Saturday – PASS Community Connection Event slide deck shown in common area all day long. Your company Logo will be on the pssug.org website for one year. Size and position based on selected level of the sponsorship. Your name will be announced with contributors throughout SQL Saturday. Swag raffle tickets will be provided, and swag raffled off during or after SQL Saturday.
  • Gold Sponsorship. $2000 prepaid. You will have the availability to host a 60-minute session/presentation in a vendor track and ability to host a 30-minute product, company, or technical presentation in a dedicated breakout room. You will have a booth/table, with a preferred location, in the common area to promote your company and meet our attendees. If you can’t be present, a designated person from the Philadelphia SQL Server User Group will do it on your behalf – no extra charge. You will receive a list of emails of the attendees (attendees that opt-in to allow use). Your company logo will appear on all materials available for the attendees. Gold sponsors will have the ability for one or two line mention/promotion, provided by you, on the main event page, and in all event email notices at the bottom of the email. Your company name will be listed on a slide included in SQL Saturday – PASS Community Connection Event slide deck shown in common area all day long. Your company Logo will be on the www.pssug.org website for one year. Size and position based on selected level of the sponsorship. Your name will be announced with contributors throughout SQL Saturday. Swag raffle tickets will be provided, and swag raffled off during or after SQL Saturday. During one year following the event, you will have the ability to promote your company at regular user group monthly meetings with two separate promotions, each one can be shown up to 3 consecutive months.       

All fees must be paid in advance. To register as a sponsor just visit www.sqlsaturday.com and fill out our sponsorship registration form. We’ll email you an invoice that can be paid via credit card or check.

The Raffle – Your Key to Success!

The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.

Raffle Ticket

Because we want you to be successful all of our sponsorship levels include the requirement that you provide a prize of at least $100 in value, and that you provide a full color 8-1/2 x 11 flyers that highlights the prize(s) you are providing for the raffle.

We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information so that you can follow up with them (for license keys, etc).        

After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.

Event Logistics

We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with a table and two chairs, and limited access to 110v power (please let us know what you need in advance). Tables will be located in the same area as registration and breakfast to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize during the raffle.

Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.

Contact Us

We hope you’ll support this event! Please contact us at sqlsaturday@pssug.org or sqlsaturday835@sqlsaturday.com if you have any questions.

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PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.

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