Sponsor Plan

 

 

Aug 17, 2019

Sponsorship Plan

Welcome!

We appreciate you taking time to consider sponsoring SQLSaturday #886 and we’ve put together some information that will tell you about our plans for the event and show you how your company will benefit from sponsoring our event.

Event Overview

Think of a SQLSaturday as a one day conference. We bring in a lot of volunteer speakers, we have lunch on site, and we have a dedicated area set up for our attendees meet with our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors that enable us to cover the working costs of this event. We’re expecting 350+ attendees at SQLSaturday #886.

How Much Does It Cost To Be a Sponsor?

Sponsorship ranges from $100 to $1500 depending on the package you select, and we’re always willing to discuss custom solutions to meet your needs.

    • Friends of Indy Sponsorship. $100 prepaid.
      • Sponsor logo and name on the event schedule
      • Sponsor logo and name on the website 
  • Bronze Sponsorship. $250 prepaid.
    • Raffle Entry with attendee raffle tickets
    • Sponsor logo and name on the event schedule
    • Sponsor logo and name on the website 
  • Silver Sponsorship. $500 prepaid. 
    • Sponsor logo and name on website
    • Sponsor logo and name on event schedule
    • Raffle Entry with attendee raffle tickets
    • One table and two chairs in the event area
    • Electronic list of attendee contact information from scanned raffle tickets
  • Gold Sponsorship. $1000 prepaid.  
    • Sponsor logo and name on website
    • Sponsor logo and name on event schedule
    • Raffle Entry with attendee raffle tickets
    • One table and two chairs in event area.
    • One sponsored opted-in attendee email blast prior to or after event
    • Electronic list of attendee contact information from scanned raffle tickets
  • Platinum Sponsorship. $1500 prepaid.  (LIMITED SLOTS AVAILABLE)
    • One table and two chairs in the event area.
    • Two sponsored opted-in attendee email blast prior to or after the event
    • Lunchtime session with a captured audience
    • Electronic list of attendee contact information from scanned raffle tickets
    • Sponsor logo and name on website
    • Sponsor logo and name on event schedule
    • Raffle Entry with attendee raffle tickets
  • Diamond Sponsorship. $2500 prepaid.  (LIMITED SLOTS AVAILABLE)
    • Platinum level benefits plus
    • Highlighted booth location 

All fees must be paid in advance. To register as a sponsor just fill out our sponsorship registration form. We’ll email you an invoice that can be paid via credit card or check.

The Raffle – Your Key to Success!

The biggest challenge with community events is capturing contact information for follow-ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.

Raffle Ticket

Because we want you to be successful all of our sponsorship levels include the requirement that you provide a prize of at least $100 in value, and that you provide a full color 8-1/2 x 11 flyers that highlight the prize(s) you are providing for the raffle.

We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise, we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise, we’ll forward you their contact information for you to follow up with (for license keys, etc).

After the event, we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.

Event Logistics

We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with table and two chairs, and limited access to 110v power (please let us know what you need in advance). Tables will be located in the same area as registration and breakfast to make it easy for attendees to stop by your table. We encourage sponsors to remain on site for at least lunch and if possible to have a representative present at the end of the day to present your prize at the end of day raffle.

Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register atwww.sqlsaturday.com so that we can have enough food available.

Contact Us

We hope you’ll support this event! Please contact us at sqlsaturday886@sqlsaturday.com if you have any questions.



PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.

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