Sponsor Plan

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Sep 07, 2019

Sponsorship Plan




We appreciate you taking time to consider sponsoring SQLSaturday #894 and we’ve put together some information that will tell our about plans for the event and show you how your company will benefit from sponsoring our event.

Event Overview

Think of a SQLSaturday as a one day conference. We bring in a lot of volunteer speakers, we have lunch on site, and we have a dedicated area set up for our attendees meet with our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors that enable us to cover the working costs of this event. We’re expecting 120+ attendees at SQLSaturday #894.

How Much Does It Cost To Be a Sponsor?

Sponsorship ranges from $600 to $2000 depending on the package you select, and we’re always willing to discuss custom solutions to meet your needs.

  • Bronze Sponsorship. AUD$600 prepaid. As a Bronze level sponsor you get: Your logo and name on event website; Your logo and name on the welcome banner that all delegates see when they arrive; You can provide some company literature in advance that will be provided to attendees on arrival in an event bag;
  • Silver Sponsorship. AUD$1200 prepaid. In addition to all benefits of the Bronze Package, as a Silver level sponsor you get: A physical presence at the event with a table and 2 chairs will be provided, providing you with an excellent opportunity to meet attendees. As a silver sponsor, you can participate in the prize drawing (sponsor to provide prize) at the end of the day, which allows you to collect personalized raffle tickets from attendees. One of your representatives will draw the winning ticket and present the prize and ensure this is tweeted as part of the social media for the event. Note: Limited Silver sponsorship spots are available.
  • Gold Sponsorship. AUD$2000 prepaid. In addition to all benefits of Silver Package, as a Gold level sponsor you get: You will have a session room with your company name and allow you to have your banner in the room. You will have the option to provide a lunchtime session (15min) in your sponsored room. Note: Limited Gold sponsorship spots are available.
  • After-Party Sponsorship. AUD$1200 prepaid. Would you like to engage with some of the attendees on a more social level?  If so, then you should consider becoming the After-Party Sponsor. At the end of the day we move across the street to a local hotel or pub with finger food and an open bar for some extended networking and conversation. You will receive extra acknowledgement of your sponsorship through announcements and speeches at the main event. You can also make an additional speech at the after party. This sponsorship includes Bronze Package. Note: Limited to only 1 sponsor. 
  • Speaker Dinner Sponsorship. AUD$1200 prepaid.This event happens on the Friday evening and serves as both an induction for the speakers as well as an opportunity for them to network with each other. Sponsorship of the Speaker Dinner will permit up to 2 of your staff to attend and have the opportunity to speak about your products/services to some of the top experts in the SQL Server community.  Food and drink are included for your staff. This sponsorship includes Bronze Package. Note: Limited to only 1 sponsor.

All fees must be paid in advance. To register as a sponsor just visit www.sqlsaturday.com and fill out our sponsorship registration form. We’ll email you an invoice that can be paid via credit card or check.

The Raffle – Your Key to Success!

The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.

Raffle Ticket


Because we want you to be successful all of our sponsorship levels include the requirement that you provide a prize of at least $100 in value, and that you provide a full color 8-1/2 x 11 flyers that highlights the prize(s) you are providing for the raffle.


We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with (for license keys, etc).


After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.

Event Logistics

We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with table and two chairs, and limited access to 110v power (please let us know what you need in advance). Tables will be located in the same area as registration and breakfast to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize at the end of day raffle.


Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.

Contact Us

We hope you’ll support this event! Please contact us at sqlsaturday894@sqlsaturday.com if you have any questions.

PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.

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