Sponsor Plan

SQLSaturday Logo

Jul 25, 2020

Sponsorship Plan


We appreciate you taking time to consider sponsoring SQLSaturday #961 and we’ve put together some information that will tell our about plans for the event and show you how your company will benefit from sponsoring our event.

Event Overview

Think of a SQLSaturday as a one day conference. We bring in a lot of volunteer speakers, we have lunch on site, and we have a dedicated area set up for our attendees meet with our sponsors. We work hard to make our event a great experience for everyone, especially our sponsors that enable us to cover the working costs of this event. We’re expecting 300+ attendees at SQLSaturday #961.

How Much Does It Cost To Be a Sponsor?

Sponsorship ranges from $250 to $1500 depending on the package selected and we’re always willing to discuss customized solutions to meet your needs.

Bronze Sponsorship — $250 prepaid. 

Name and logo with a link on our SQL Saturday website. 
Name and logo with a link in all communications before the event. 
Printed materials in the attendee event bag
Raffle item to attendees ($100+ value).  Event staff will scan raffle tickets for you.

Silver Sponsorship — $500 prepaid.
All benefits the Bronze Sponsorship including:

Sponsor table for advertising, recruiting, networking, etc.
Raffle item with a special sponsor introduction (Raffle item be provided by the sponsor ($200+). 
Conclusion slide in all speaker presentations
Giveaway item in attendee event bag
Banner and sponsor intro on the SQL Saturday site

Gold Sponsorship — $1000 prepaid.
All benefits the Silver Sponsorship including:

eBlast to all registered attendees prior to the event, sent on behalf of SQL Saturday
Copy of opted-in mailing list provided after the event
Additional news about the sponsor with promotion on the Capital Area SQL Server Group site
Banner (provided by the sponsor) at the event.
30 minute demo or sponsor session during lunch

Platinum Sponsorship — $1500 prepaid (limited to three)
All benefits the Gold Sponsorship including:

Name and logo on attendee bags
Choose from one of the below platinum sponsorship opportunities:
Speaker Dinner Sponsor: A private dinner is provided for speakers the night before SQL Saturday.  Your company will be listed as the sole sponsor of the speaker dinner on the website, literature, and at the event.
Post-Event Party Sponsor: A party is held after SQL Saturday as a thank-you to our volunteers, speakers, and sponsors.  Your company will be listed as the sole sponsor of the post-event party on the website, literature, and at the event.
Shirt Sponsor: We provide event shirts to the speakers and volunteers to wear throughout the weekend.  Your company will have their logo and name added to the sleeves of these shirts, as well as be recognized as the sole sponsor of our event shirts.

All fees must be paid in advance. To register as a sponsor just visit www.sqlsaturday.com and fill out our sponsorship registration form. We’ll email you an invoice that can be paid via credit card or check.

The Raffle – Your Key to Success!

The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.

Raffle Ticket

Because we want you to be successful all of our sponsorship levels include the requirement that you provide a prize of at least $100 in value, and that you provide a full color 8-1/2 x 11 flyers that highlights the prize(s) you are providing for the raffle.

We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with (for license keys, etc).

After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.

Event Logistics

We’ll open the doors to sponsors at 7:30 am. Sponsors will be provided with table and two chairs, and limited access to 110v power (please let us know what you need in advance). Tables will be located in the same area as registration and breakfast to make it easy for attendees to stop by your table. We encourage sponsors to remain on site through at least lunch and if possible to have a representative present at the end of the day to present your prize at the end of day raffle.

Lunch will be provided to sponsors that have registered. Please have everyone from your team that will be attending register at www.sqlsaturday.com so that we can have enough food available.

Contact Us

We hope you’ll support this event! Please contact us at sqlsaturday961@sqlsaturday.com if you have any questions.

PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.

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