A PDF COPY OF THIS INFORMATON IS AVAILABLE HERE
We appreciate your time to consider sponsoring SQLSaturday Baton Rouge 2020! We’ve put together some information that will tell you about our plans for the event. There are multiple sponsorship opportunities for your company to maximize your 2020 SQLSaturday presence to hundreds of local IT professionals.
This year our event is August 01, 2020 on the campus of Louisiana State University at the Business Education Complex on Nicholson Extension.
Required Sponsor Registration and More: sqlsaturday.com/994/
Think of a SQLSaturday as a one-day free conference, linked to a network of similar conferences around the world. Tens of thousands of people register for SQLSaturday events worldwide each year. To read more about SQLSaturday conferences around the world, visit sqlsaturday.com.
We have raised and donated thousands of dollars to the Foundation for the East Baton Rouge Parish School System during our recent events, giving context and community impact to our event. Since 2018 we have also hosted a kid’s STEM track for 4th-8th graders, allowing parents and their kids to share an exciting day of learning together on campus.
We attract intelligent, volunteer, expert speakers from around the United States, provide free lunch on site, and we have a dedicated exhibitor area set up for our attendees to meet with our sponsors. We work diligently to make our event a great experience for everyone, especially our sponsors who enable us to cover the working costs of this event. Our event is open to the public, especially for students, job seekers, and folks in career transition, but also for seasoned professionals, IT veterans, and fellow experts.
The event is attended by SQL Server engineers, developers, managers, and other IT professionals who attend topics of a wide range of technologies and soft skills. There will be high-quality technical sessions on not just SQL Server, but also .NET, mobile app, business intelligence, Windows Server, PowerShell, analytics, IT leadership and more. This year is our 12th annual SQLSaturday Baton Rouge, and each year we’ve drawn upwards of 600 to the LSU campus.
Consider SQLSaturday Baton Rouge your one-stop shop for recruiting, corporate marketing, IT staff training and continuing education.
To read more about SQLSaturday conferences around the world, visit sqlsaturday.com. SQLSaturday is a concept of PASS and started by the Baton Rouge SQL Server User Group, a chapter of PASS.
Who Attends SQLSaturday Baton Rouge?
Folks with the following skillsets are drawn to SQLSaturday Baton Rouge because of the professional networking, free training, and giveaways:
What is the Return on Investment for sponsors?
After our 2019 event, we polled attendees with this question and got these real answers:
We offer a wide variety of sponsorship packages, which enable us to provide the one-day educational conference free to attendees. That’s right – unlike similar events, SQLSaturday Baton Rouge is completely free to attend – attendees receive the lunch, cold drinks, snacks or goodie bags all free of charge.
No pre-registration is required, though encouraged. The event is open to the public.
A quick breakdown of our 2018 sponsorship levels. Other than the introduction of the new Unattended Booth sponsorship level (details later), the prices have not increased since 2014:
Logo on Website
Your Swag in 600 Bags
User Groups Networking Night
Attendee Contact List (Excel format)
Email Blast to Opted-In Attendees
Raffle Ticket for
Small Booth Space
The Premium Booth Space
Booths are reserved for sponsors at time of payment on a first come, first serve basis. We have limited booth space and have had to turn away last-minute sponsors the last 2 years!
SQLSaturday Baton Rouge Sponsorship Levels
Book Sponsor. Free
Blog Sponsorship. $25 prepaid.
Bronze Sponsorship. $100 prepaid.
Silver Sponsorship. $500 prepaid.
What would you do with your “booth zone”? In the past, a sponsor ditched the folding table and brought in a carpet, couch and espresso machine. Another had a fastest Lego kit building competition, or a code debugging contest, or a video game setup.
Unattended Booth Sponsorship. $1000 prepaid. (Six available.)
Can’t join us in person in Baton Rouge? We can still get your logo and materials in front of foot traffic! Mail us your fliers, giveaways, tabletop sign, etc.! We’ll arrange the unmanned Booth Sponsors together to fit.
Gold Sponsorship. $1500 prepaid.
There are four major advantages for Gold over the Silver package:
Special Note: Because of LSU policy, no food or drink is allowed in the classrooms. Since 2015
we have been unable to offer the opportunity to present sessions during the lunch break.
Platinum Sponsorships. $2250 prepaid for each unique sponsorship.
Get your company’s creative minds together and see the below Platinum ideas:
The biggest challenge with community events is capturing contact information for follow ups. Few attendees will have business cards, and having them hand write their info often leads to a 30% or higher loss due to inability to read what they wrote! We provide attendees with a set of pre-printed raffle tickets (see below) that will contain their name and email address; they are then able to put these tickets into the raffle box at each sponsor table to try to win a prize. This gives you 100% readability and 0% loss! It is also more effective than any other technique we’ve seen for trying to capture contact information and that includes scanning their name badge.
We provide the raffle box. We will have one table for all absentee vendors placed in the same areas with our onsite vendors. Raffle ticket collection will proceed through the end of the day. If someone from your team is present we’ll ask them to draw the winning ticket, otherwise we’ll draw the ticket. Attendees must be present to win. If there is a physical prize we’ll give it to them, otherwise we’ll forward you their contact information for you to follow up with (for license keys, etc). 79% of our attendees stay all day until the final raffle!
After the event we will mail you all the raffle tickets from your box. There may be duplicates; depending on how exciting your prize is attendees may contribute more than one ticket to your box – but that’s a good thing, they are willing to provide you their contact information in return for the chance to win.
All fees must be paid in advance. Payment can be made through the SQLSaturday website via
PayPal (which can process a credit card) to firstname.lastname@example.org or check. Corporate checks are preferred and should be made out to “Baton Rouge User Groups”, the name of a not-for-profit corporation that helps operate many local Baton Rouge technical user groups (including .NET, SQL, SharePoint and more) in addition to the annual SQLSaturday and SharePoint Saturday events. SQL PASS can upon request provide an official invoice for expense purposes.
Registration for attendees opens at 7:30am, and the building should be open by 7am for booth setup. Vendors and sponsors should arrive no later than 7:30am. All sponsors with booths will be provided with table and two chairs, and access to a power strip. Tables will be in the same area as registration and breakfast to make it easy for attendees to stop by your table.
Please emphasize to your corporate representatives on site at the event that they should remain on site through the end of the day, so they can personally greet the entire conference attendance in the Auditorium, be photographed and present any prize(s) to raffle winners. The final raffle usually is over by 430pm.
Lunch will be provided to all attendees including sponsor attendees. All attendees from your corporation should register at SQLSaturday.com, including everyone from your booth team. This is so that we can have enough food available at lunch.
Information about the SQLSaturday Pre-Conference Banquet will be made available soon.
Payment, materials for 600 bags, and sponsor booth materials can all be mailed to:
Baton Rouge User Groups
9618 Jefferson Hwy
Suite D Box 113
Baton Rouge, LA 70809
Sponsor registration and payment deadline is July 22, 2020. In the past we have sold out of booth space a month before the event. Materials for bags MUST be delivered by July 27, 2019. Email below for local delivery if desired.
***All Sponsors signup online***
Questions? Please contact event chair Kenneth Neal at SQLpassbr@gmail.com
PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by the Professional Association for SQL Server (PASS) as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.
PLEASE NOTE THE FOLLOWING DISCLAIMER: This is an independently operated local event. The SQLSaturday logo and the website for the event have been provided to the event leader at no cost by PASS as a service to the SQL Server community. Local event leaders are not authorized by PASS to negotiate contracts, make commitments, or act on behalf of PASS in any capacity. PASS assumes no liability for issues or problems that may arise from the event at any point in time.