Hosting a PASS SQLSaturday: Getting Started

Want to host a PASS SQLSaturday in your area? We’ll be glad to help! Organizing a successful event requires a lot of planning and hard work, but it has amazing payoffs for the local SQL Server community. And we can steer you in the right direction. Here’s an overview of what is involved in hosting a SQLSaturday – if you're up for the challenge, drop us an email and we'll walk you through the next steps.

What's a Successful SQLSaturday?

We define a successful SQLSaturday as one that meets attendees’ expectations. Every SQLSaturday is different. A good event can have one track or several. Some events will have 10 presentations, some will have 40; some will provide a free lunch, and others will charge for lunch. As much as we focus on logistics and other details to make events flow as smoothly as possible, attendees are there for a day of free, quality training – meet that expectation and you’ve won!

What We Offer

The PASS SQLSaturday team provides the following resources to help you run your event:

  • The website, which lets you register attendees, accept session submissions from speakers, and sign up sponsors
  • A set of administrative tools that let you manage and tweak your site
  • The event logo
  • A email address
  • Auto call for speakers
  • Reporting capabilities
  • Introductions to possible sponsors
  • Lots of documentation on how to run your event

We’ll also do mentoring calls with you as requested and, in general, support you in any way we can to help you make your event a success.

Can You Host a SQLSaturday?

The best locations for SQLSaturdays are cities that have a reasonably active SQL Server user group, but that's not a requirement. To make a SQLSaturday work, you have to find ways to reach potential attendees, sponsors, and speakers – that means you need a mailing list and other contacts. You also need one person who will take ownership and commit to making the event happen – even if that means doing all the work!

What's Next?

  1. Do your research. See our documentation page to get a better understanding of how the event works and the resources we provide. Also check out SQLSaturday Wiki for valuable information straight from the trenches.

  2. Reserve a date. If you decide to host a SQLSaturday but do not have all the resources available yet, we recommend you to submit a reserved date request. Once you have the structure of your event ready, you can move to Step 3.

  3. Request an event. Submit an online event request at least 120 days before your target event date, complete with an attendance goal, sponsor levels and fees, lunch fee if applicable, and more. Note that getting all this information together takes some effort, but it will get you off to a good start.

  4. Set up the website. We will review your event request and follow up if we have questions or concerns. After your request is approved, we will create the logo for your event, set up an email address, create the event site, and send you credentials to access the site tools.

  5. Make it happen! It's up to you to find speakers, sponsors, and in general do the work, but we're here to answer questions and help you solve problems that come up!